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Office Administrator

The Business of Fashion
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time or part-time

Job Description

Job Title: Office AdministratorLocation: Woburn Walk, Bloomsbury, London WC1HReports to: Managing DirectorWorking Hours: Part Time Job Share (2 days per week), 9am to 6pm, 1 hour lunch.Job Purpose:A fantastic opportunity has arisen to join Halfpenny London, a leading British luxury bridal wear brand.We are looking for a part-time office administrator to join the team at our head office site in Bloomsbury, London. This is a job share role.This role is client facing as well as ensuring the smooth running of the back office. The ideal candidate will be exceptionally organised, with prompt communication and a can do attitude. You will provide our visitors with a memorable experience and exceptionalservice.We work in a fast-paced environment, so willingness to learn and a passion for your work are key. We are looking for someone who is highly motivated, strategic and creative, who thrives within a fast-paced, entrepreneurial environment with excellent attentionto detail and forward thinking at all time. A great team player with the vision for systems and ideas to enhance both the customers experience and journey of the business too.Key Duties and responsibilities:

  • Telephone communications
  • Hosting clients Opening up and looking after the business sites
  • Maintain stationary, subsistence and cleaning stock, etc. Place and manage this in line with budgets
  • Support the Press Team by dealing with booking out press samples, dispatch and logging returns
  • Coordinate couriers and deliveries coming and going
  • Maintain the courier log and issuing of delivery notes
  • Assist in coordinating the diary for bridal appointments and fittings
  • Coordinate the founder and the MDs diaries
  • Book travel for the team
  • Generate a travel diary for travelling events, and all logistics for local events
  • Be the point of contact for support with client orders
  • Book in IT support if needed for the team
  • Assist with data entry when required
The Ideal Candidate:The ideal candidate will have a genuine passion for the brand with experience in a similar role within luxury. As a brand ambassador you will clearly illustrate the importance of brand identity with the presentation of yourself and our premises. You willhave excellent communication, planning and relational skills.
  • Capable of prioritising tasks and delivering in a timely manner
  • The ability to implement systems to optimise efficiency within the office
  • Literate in English is essential
  • Professional and enthusiastic in their approach to any given task with exceptional telephone and written manner
  • An understanding and knowledge of luxury lifestyle, fragrance and culture
  • References upon request
Knowledge:Proficient in Microsoft Office, especially Excel and WordIf you would like to be considered for this role, please forward your CV, a recent photo, together with a covering letter explaining why you are suitable toPlease note, due to a high volume of applications we are unable to respond to each applicant individually. Therefore, if you have not heard from us within 2 weeks please assume that your application has been unsuccessful on this occasion.Note: This list is not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel in the job. The content above is intended to describe the general nature and level of work being performed by people assigned to therole. This does not establish a contract for employment and are subject to change at the discretion of the employer.

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