Membership & Finance Manager3 days a week for Historic Buildings & Places

Job Description

Job Title: Membership & Finance ManagerReports to: Director of Historic Buildings & PlacesJob Purpose: To support the day-to-day operation and smooth running of the charity Historic Buildings & Places. Principal aspects of the role are: to administer themembership scheme, to undertake financial and accounting administration, to help organise events for members, and to provide high-quality office administration; to assist the Director and occasionally work with other members of small staff team. Location:Central London (with some home working possible). Salary: £30,000 - £35,000 per annum (depending on experience), pro rata (3 days a week) + 6% pension contribution. Membership Scheme To administer all aspects of the charitys membership scheme and to maintainthe database system. To enrol new members (including sending out welcome emails or letters and membership packs) and to deal with membership queries. To manage membership payments, renewals and bank reconciliations. To invoice institutional members and subscriptionagencies. To make periodic Gift Aid claims. To act as the person responsible for data protection and compliance with GDPR. To liaise with the Societys publishers to ensure the timely dispatch of the membership magazine and other mailings and to co-ordinatecommercial inserts. To help organise and run the AGM, Annual Lecture and Visits to buildings of interest (may require some out of hours working - time off in lieu given).Financial Management To assist the Director and Hon Treasurer in preparing annual budgets.To keep financial records for the organisation, including providing monthly figures for the Treasurer, reconciled with bank statements, and operating on-line banking. To process payments and issue invoices where necessary. To ensure financial records (invoices,bank statements etc) are correctly filed and duplicated where appropriate. To send relevant records to the Societys auditor each year and to assist the Treasurer in producing accurate Annual Accounts. To administer the payment of staff salaries and pensions.To submit Inland Revenue Returns. To maintain up-to-date staff records. To visit bank occasionally to pay in cheques (subscriptions and donations).Office Administration To provide office support by answering the telephone, taking messages and replying to emails.To order stationery, keep an up-to-date filing system and maintain equipment. To ensure the office operates in a health and safety compliant manner. To act as a point of contact with the Societys IT consultant and to trouble-shoot simple IT problems. To fulfiloccasional orders for the sale of publications. To help organise and to attend Council meetings and to take minutes. To prepare reports for Trustee meetings, including membership reports and financial information. To assist the Director in all administrativeaspects of the charitys operation.Person SpecificationTraining, experience & qualificationsEssential: Experience of financial and budget management. Experience of managing databases. Experience of dealing with suppliers and consultants. Experience of operatingIT systems and resources.Desirable: Interest in the historic environment. Event management experience. Experience of managing website updates and content.Knowledge and skills Essential: Knowledge and understanding of IT systems and resources. Office managementskills. Experience of working for a small organisation. Experience of overseeing contracts with suppliers and consultants.Desirable: Experience of using desktop publishing software. Understanding of issues around GDPR and data management.Personal skills andattributesEssential: Excellent interpersonal, negotiating and communication skills. Excellent team working skills. Self-motivation. Ability to work without direct supervision. Excellent attention to detail. Ability to problem solve / multi-task. Ability tothink creatively. Good time management skills.Desirable: Awareness of the heritage sector.