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Litigation Secretary

Owen Reed
Job LocationLondon
EducationNot Mentioned
Salary£40,000 - £45,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Joining a cohesive team of 25+ Legal Secretaries at our London office, this role is integral in delivering exceptional secretarial and administrative support to Partners, Associates, Legal Assistants, and Trainee Solicitors. Our structure typically operateson a 1:8 basis for Legal Secretaries.Responsibilities:

  • Provide comprehensive secretarial support including document management, formatting, document comparison, executing documents, report creation, and correspondence.
  • Facilitate travel arrangements and itineraries.
  • Efficiently manage diaries, schedule meetings, and prepare agendas.
  • Liaise effectively with clients and handle restaurant bookings.
  • Assist in organising Business Development Events.
  • Implement time management strategies for legal staff.
  • Undertake ad hoc personal tasks when required.
  • Offer administrative support encompassing compliance management, billing assistance, Interaction updates, expense processing, and filing duties.
  • Collaborate with team secretaries as needed.
  • Coordinate projects and engage in ad hoc project work.
Experience Required:
  • Minimum of 5 GCSEs, including Maths and English at Grade C, and CILEX Level 3 certification.
  • At least 5 years of experience, preferably in an international law firm with exposure to multiple time zones.
  • Proficiency in Leveraged Finance & Capital Markets Departments.
  • Essential attributes include confidentiality, self-initiative, and the ability to work autonomously.
  • Excellent IT proficiency in Outlook, Word, Excel, and PowerPoint.
  • Familiarity with Intapp Time, Intapp Business Acceptance, Chrome River, EMS, and Interaction is advantageous.
  • Impeccable attention to detail and strong organizational skills.
  • Outstanding written and verbal communication.
  • Flexibility to accommodate extended work hours when necessary (overtime provided).

Keyskills :
Document ManagementLegalSecretarialSecretarial SkillsLegal Service

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