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Legal Secretary

Acuity Professional Limited
Job LocationLondon
EducationNot Mentioned
Salary£25,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

OverviewWe’re looking for an experienced Legal Secretary who can hit the ground running to bring rigour to the operations processes in our Corporate Planning team. You need to be able to learn quickly and embrace the technology platforms we use to manage the client workflows. The ability to multi-task and work independently and under pressure is essential.In return, we offer flexible remote working and the opportunity to join an expanding and high-performing division where you can develop your skills and take on increased responsibility.Job ResponsibilitiesWorkflow management and execution

  • Take ownership of and manage the workflow for the team using the company’s project management software Monday.com
  • Responsible for managing the start to end delivery of all client work
  • Ensuring deadlines for all client work are set and adhered to
  • Producing Companies House forms, HMRC forms, letters and other documents as per project requirements
  • Produce, store and retrieve accurately typed letters and documents using templates and using own initiative to resolve issues as they arise
  • Manage the payments and compliance processes for the team
    • Client Management
  • Liaising directly with clients to supply or request information as required
  • Replying to client emails in a timely manner and recording all correspondence on the client management database
    • High-level administrative tasks
  • Be an effective and professional point of contact; to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for the team
  • Liaise with the team administrator to keep the Partners diary up to date with appointments and tasks
  • Proactively and accurately monitor in-boxes on the teams behalf, during absence, as agreed with the Partners
  • Liaise with clients, solicitors and third parties, keep accurate notes and pass onward to the Partners
  • Maintain accurate documentation adhering to company guidelines, compliance and privacy rules
  • Ensure client folders are kept up to date and managed in accordance with the company guidelines
    • Innovation and efficiency
  • Proactively review and suggest ways to increase operational efficiencies through the use of technology and automation
  • Be the ambassador for the team in the wider organisation to proactively look for collaboration opportunities to explore new technologies and to improve processes.
    • Essential criteria
  • Previous experience as a Legal Secretary is essential as we need someone who can hit the ground running
  • Can work under pressure to meet deadlines
    • Personal skills required
  • Outstanding attention to detail
  • Be an effective communicator
  • Able to converse and write in English to a high standard
  • Well organised, efficient, team player
  • Delivers under pressure and prioritises tasks
  • A flexible team player with a motivational hands-on approach and can-do attitude
  • Uses initiative and actively identifies and resolves issues when they arise
    • Required skills
  • Legal
  • Companies House
  • Operations Processes
  • Technology Platforms
  • Client work

    • Keyskills :
    Legal Companies House Operations Processes Technology Platfms Client wk

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