HR Officer

Job Description

The main purpose of the role is to provide a smooth running Human Resources function to the Academy and carrying out all duties, responsibilities and accountabilities in accordance with the academy policies and procedures and statutory requirements; ensuringthat the Academy Leadership Team and staff are aware and briefed on these in line with Federation policy and practice.About UsIn terms of the school more broadly, Harris Battersea achieved progress results that placed the school within the top 1% nationally for the fifth year running. With a Progress 8 score of 0.96, students achieve more than one grade higher than they would inan average school. Such progress, alongside the best A-level results in Wandsworth, reflect the exceptional dedication with which everyone in the academy has applied themselves.People who choose to work with children are choosing a demanding career and it is our aim to make sure that staff are as well supported as they can be. We have a zero tolerance approach to anything that interrupts the learning in a classroom and our centralteam that deals with both behaviour and homework detentions does so to make sure that our staff are as free as possible to do the three things that matter most: mark, plan and teach.Any position in education is inevitably laden with values and ideals and we are a school built on a shared ownership of these. We wish to give our students the very best start that we can in life and, through hard work and determination, we hope that ourvalues and ideals take shape as something recognisable in the futures that we help build.Main Areas of Responsibility

• Maintenance of staff MIS areas, including upload of staff personnel information on the Academy systems
• Using the Academy MIS and other tracking systems to produce data reports as required
• Overall management of the Single Central Register (SCR)
• Keeping staff personnel records and files up to date
• Ensuring that tracking and maintenance of the absence database in conjunction with legal obligations is correct
• Liaising with the Federation HR Team regarding HR and Employment Law matters
• Liaise with the Senior Leadership Team, Managers and Staff on HR related matters
• Ensure the performance management processes are managed throughout the year
• Collation of all lesson observation documentation
• Coordinate HR related meetings
• Manage the Recruitment process from start to finish
• Ensuring that DBS checks for staff are completed in a timely fashion
• Logging and maintaining records of staff Personal Development Training
• Processing and tracking all starter paperwork
• Responsibility for preparing monthly payroll and inputting information on to the payroll portal
• To schedule all staff Informal Absence meetings, First Formal Absence meetings and Final Absence meetings
• To organise, administer and minute individual staff meetings
• To produce letters to staff as required
• To administer staff benefit application process
• Advise on entitlements and pay, and organising for Pregnancy Based Risk Assessments, further meetings also include consultations regarding Flexible Working Arrangements and KIT days
• To be responsible for ensuring all visitors, third party contractors, supply and self-employed staff have the appropriate level of clearance
• To administer all staff probationary periods
• To undertake regular Safer Recruitment training
• Ensuring that all staff HR files are in order and up to date

Qualifications & Experience

• Appropriate degree or equivalent level of education
• Knowledge of Microsoft software packages
• Knowledge of Human resources legislation
• Knowledge of payroll procedures
• Knowledge of key principles of staff management
• Knowledge of personal assistant roles and responsibilities
• Training in typing and formatting a variety of documents including spreadsheets
• Knowledge of a variety of IT packages including database software
• At least 5 years experience working an office environment
• Experience of coordinating tasks and projects
• Experience of working as part of a team
• Experience of working to targets and deadlines
• Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
• Experience of developing policies, processes and procedures
• Experience of responsibility whilst working in an HR administrative role
• Ability to build and sustain professional standards and relationships with staff at all levels and those outside the academy.
• Appreciation of issues of sensitivity and confidentiality and adhering to Data Protection.
• Excellent listening and communication skills, in both speech and writing, and sensitivity in complex situations
• Computer literate - must have good computer skills including excellent working knowledge of MS Word, Excel etc
• Use of various databases
• Working within a busy office environment
• Experience of assimilating data, record/log keeping and file maintenance (paper and computer)
• Experience of managing and prioritising a diverse workload, to meet deadlines and to work under pressure

Safeguarding NoticeThe Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject toan Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.Equal OpportunitiesThe Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for ourstudents and staff.