Group Finance Assistant 14 month FTC

Job Description

Thought Machines mission is bold - to properly and permanently rid the worlds banks of legacy technology. To achieve this, we have developed the foundations of modern banking and built core and payments technology which runs natively in the cloud. Whatwe are attempting is hard and means we need great people working together to build great technology. We have grown rapidly in the past few years - growing our team to more than 500 individuals across offices in London, New York, Singapore and Sydney. We have raised more than $500m in funding and are now valued at $2.7bn. Our investors include Molten Ventures,Eurazeo, Intesa Sanpaolo, Temasek, Nyca Partners, JPMorgan Chase, Standard Chartered, and more. We have created a culture enabling our team to produce the best work in the industry, ensuring we have fun along the way. Were regularly cited as having a fantastic workplace culture and have been recognised by Sifted magazine as having one of the highestGlassdoor ratings for a UK fintech company and the most generous employee share package in the industry. Weve been named AltFis B2B Fintech of the Year, placed in the FinTech50, and named one of Europes fastest-growing companies by the Financial Times in2023. The Group Finance Assistant will drive the management of the companys procure-to-pay process globally, covering the entities in the UK, APAC, EMEA and North/South America. This fixed-term contract role will work with finance and non-finance teams to drivethe highest standards of finance operations related to procure to pay. This is an opportunity to make an impact as a finance professional who thrives on finance change and on providing best-in-class procure to pay process, reporting and compliance throughthe group companies. DUTIES

• Manage accounts payable inbox, processing invoices and payment runs for all entities across the group
• Review and approve employee expense claims across the group and ensure compliance with the groups travel and expense policy
• Work with department heads to ensure smooth processing of invoices and ensure they are aligned with budgets and in line with payment run deadlines
• Work closely with the compliance team so that new suppliers are onboarded and ensure compliance with the group procurement and purchasing policy
• Manage bank postings (receipts and payments) and reconcile bank transactions in the accounting system on a weekly basis
• Work closely with the accounting team on month-end related tasks such as accounts payable, accruals, bank reconciliations and other month-end tasks and analyses
• Deliver purchase order training for existing and new employees
• Update daily cash sheet to assess movements of receipts and payments monthly
• Maintain AP process notes and include how other ad-hoc tasks/reports are accessed in Workday
• Support ad-hoc projects as the team and business expand internationally

Requirements Essential

• Solid experience in multi-country procure-to-pay process
• Solid understanding of controls and procure-to-pay best practices
• Being driven and able to balance multiple priorities
• Very good communication skills with the ability to articulate procure to pay matters to finance and non-finance teams

Desirable

• Proven experience working within a group environment
• Industry experience (fast-growth technology company is a plus)
• Working knowledge of the Workday accounting system is a plus

Benefits

• Highly competitive salary
• Pension plan (match up to 7%)
• Life insurance - three times annual salary
• Competitive maternity (6 months fully paid) and paternity leave (4 week fully paid)
• Shared parental leave (matched to our maternity leave for the same point in time)
• 25 days holiday and bank holidays
• Private health insurance with Bupa for you and your family
• Health cash plan (including dental and optical)
• Flexible working hours
• Cycle-to-work scheme
• Electric car scheme
• Season ticket loan
• Access to outstanding learning materials and courses
• Sports and hobby clubs, subsidised by Thought Machine
• All the latest tech you need
• Start the day properly with fresh fruit and cereals
• Huge range of healthy (and not-so-healthy) snacks, smoothies and drinks
• A talented and experienced team as your colleagues
• An environment where we encourage learning and progress
• Two charity days a year
• Weekly food pop up

Thought Machine is committed to making a measurable positive impact on peoples everyday lives. We are an equal-opportunity employer and value diversity at our company. We actively hire candidates who demonstrate technical excellence in their field and welcomepeople of all ages and backgrounds, providing everyone with equal access to professional development. You are encouraged to apply even if your experience doesnt accurately match the job description. We also encourage applications from those with differentabilities, including candidates with ADHD, autism, dyslexia or dyspraxia.