Front of House / Receptionist - Leading Hedge Fund

Responsibilities:

Hours: Monday through Friday, 8:30AM5:00PM
Meeting and greeting of clients and visitors
Ensuring reception area, meeting rooms, kitchens, stationery, and supply rooms are kept neat and stocked at all times
Logging and issuing access passes to visitors/staff and retrieve or terminate as required
Management of meeting rooms (i.e., set-up and clearing between meetings, zoom connections, preparation of any meeting materials. Assisting staff with room bookings and managing room bookings to avoid double-up bookings and sufficient time between meetingsfor turnaround)
Calling appropriate host upon visitor arrival and escorting guest to meeting rooms
Coordination with Facilities to ensure H&S standards are upheld within office
Taking inbound calls and taking accurate messages
Management of all incoming/outgoing post and booking couriers
Booking taxis
Copying, scanning, and printing duties
Ordering of some office supplies including stationery, drinks, refreshments, and general office consumables
Assisting with the organization of office social functions, restaurant bookings, newsletters, noticeboard information
Working as part of Front of House team to provide seamless support of the office.

Qualifications:

Ability to manage to deadlines
Experience with the Microsoft suite of products including Outlook, Excel & PowerPoint
Comfortable in a fast-paced, complex, and highly matrixed environment
Proactive, motivated and results oriented individual capable of partnering with diverse perspectives and backgrounds
Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
Strong service orientation and willingness to learn
Strong verbal and written communication
Knowledge of Concur is a plus

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