Finance Manager

Job Description

Our client, an award-winning creative studio based in central London are recruiting for a Finance Manager to join their team on a part time hybrid basis (2 days a week)As the Finance Manager you will be responsible for the management of the company-wide finances across a range of projects and core running of the company, working closely with the Executive Producer and CEO, as well as the studio and project producers.KEY RESPONSIBILITIESFinancial Management

• Oversee financial management of the company, including direct management of processes incl. purchase invoices, sales, credit/bank card reconciliations and expenses reconciliations.
• Oversee financial management and relevant transfers, set-up and closures of SPVs in line with company activity
• Prepare the annual budget with the CEO and Executive Producer
• Prepare quarterly management accounts with cash flow forecasts
• Schedule monthly finance meetings with the CEO and Executive Producer
• Create and maintain annual and multi-year budgets, including Company Budget and Management Accounts, ensuring expenditure is tightly controlled, and savings are made where possible.
• Support the Executive Producer in developing a robust reserves policy
• Preparing project budgets, with Project Directors and Producers
• Setting up budget tracking systems for freelancers
• Managing the reconciliation of project budgets and monitoring expenditure by the wider team
• Support the Company develop new financial systems and practices in line with their growing portfolio and business development
• Processing invoices and payroll, ensuring that all payments are processed in a timely manner
• Ensuring appropriate and up to date financial risk management (policies, procedures, controls) are embedded throughout the company at strategic and operational levels
• Ensuring the safety and security of the organisations assets
• Managing grant and commission financial reporting and claims
• Manage all internal record keeping and online finance systems (Xero) with the Bookkeeper
• Managing the bookkeeper in the preparation of VAT returns, the annual report and year end accounts; acting as the main contact with the auditors

Tax Credit Claims

• Closely monitoring pre-production, running and get-out budgets and preparing financial reports for the submission of Tax Credit claims
• Lead on HMRC follow ups to process the claims in a timely manner
• With the Executive Producer, manage the process of partner recoupments on necessary projects

Strategic Planning

• Lead on developing budgets for prospective projects
• Supporting the CEO and Executive Producer in strategic planning and business development
• Preparing multi-year budgets and undertaking forecasting, with the Executive Producer, to inform the delivery of the strategy

Operations and HR

• Support Executive Producer in creating new company policies and ensuring they, are up-to-date in line with UK law and implemented across the company, including IR35
• Support recruitment processes through distribution of job vacancies and management of interview process
• Support the Executive Producer in carrying out data audits
• Support the creation and implementation of relevant company policies
• Support Executive Producer in issuing contracts and preparing relevant DBS applications on behalf of the company
• Ensure the company is appropriately insured for all projects and core activity and overheads

About you:

• At least 5-years experience of working in financial or management reporting in a similar role and sized organisation with comparable responsibilities and targets.
• Demonstrable knowledge of Google Workspace, Xero and other similar accounting software, with intermediate Excel skills or higher
• Excellent communication skills at all levels and experience of working closely with budget holders and non-finance stakeholders
• Thorough, accurate, proactive and a keen eye for detail.
• Able to identify solutions and with the support of the Executive Producer, and able to lead and implement company-wide improvements and efficiencies.
• Responsive to competing needs in a fast-paced organisation, able to prioritise and meet deadlines.

If this sounds like you then please send us your CV now!Due to the high volume of applications, only successful candidates will be contacted.