Facilities Manager - Notting Dale Campus

Job Description

This role is being advertised by Savills Management Resources (SMR) a wholly owned entity of Savills (UK) Limited but a separate employing entity which is not accredited by Real Living Wage Foundation.Purpose of the RoleThis is a client and customer facing role taking responsibility for delivering site based property management services to several buildings on the architectural acclaimed Notting Hill Campus located in West London. www.nottingdale.co.ukDelivering the vision and values of the client in an innovative and operationally efficient manner; the post holder will provide quality technical and commercial management services to the wide mix of occupiers and visitors.The Facilities/Operations Manager will be responsible for implementing strategies to ensure robust checks and supervision of contractors and ensuring that the required standards are always achieved and maintained. Technical knowledge of building systemsand M & E is essential, with the ability to evaluate recommendations made through their wider technical knowledge and commercial awareness. Responsible for the delivery of FM services in two buildings on the campus and taking the wider lead in some disciplinesacross the 7 buildings that form the Notting Dale Campus with further opportunity to lead and champion best practice.Key ResponsibilitiesOperational

1. Ensure that high site standards, in respect of cleaning, repair and presentation are always achieved and maintained.
2. Manage and co-ordinate the full range of service charge recoverable services, ensuring compliance with specified standards, quality, time scale and cost objectives in liaison with the Campus Director and wider Savills team.
3. To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved; establishand maintain a register for these.
4. Ensure agreed services are provided in accordance with lease obligations in liaison with Property Manager.
5. In the event of emergency situations, to act as first point of contact for Savills Helpdesk, attend property as soon as is possible and report back to relevant personnel whilst co-coordinating third party stakeholders to reach a speedy resolution.
6. Working with the Operations Support Team, evaluate existing contractual relationships and ensure that the service provided by contractors, is in line with the agreed specification. Ensure that any shortcomings in service delivery are dealt with swiftlyand appropriately.
7. Prepare and implement contingency plans, to ensure adequate and suitable site attendance, including cover for holidays, training and sickness.

OperationalTechnical and Maintenance

1. To acquire working knowledge of the technical equipment in the clients demise including BMS and other software used in the monitoring of the building services systems and facilities and be certain of how to report/obtain prompt assistance with defect ormalfunctions that may arise.
2. To arrange any repairs to the client floors with the appropriate contractors and complete the required paperwork.
3. To monitor the performance of any contractors appointed to carry out works/provide services on site to ensure that their work is carried out to the required quality and within appropriate timescales.
4. Establish and implement best practice whilst ensuring safe working practices are always complied with.

Compliance

1. Ensure that the Operation Reporting Systems are always up to date and complete.
2. Ensure compliance with all legal and statutory requirements, including Health and Safety.
3. Prepare the site for risk assessment maintaining a target compliance rating of a minimum of 90%.
4. Ensuring that a full set of risk assessments are held and actions plans are implemented, diligently and competently at all times.
5. Ensure all required checklists are completed and uploaded within the appropriate time scales
6. Record utility consumption, for the site and update systems accordingly

Staff Management1. Manage all personnel if applicable and contractors on a day to day basis, monitoring performance, developing skills, addressing any performance or conduct issues and tracking workloads by carrying out regular meetings, in line with Savills policiesFinancial

1. Assist in the preparation of the annual service charge budget.
2. Track and expenditure and monitor invoices received in accordance with instructions of work.

ADDITIONAL RESPONSIBILITIES1. As a member of the Savills team, manage and liaise with all management, technical and administration staff, on strategic and operation/service delivery issues.2. Tenant engagement as the first point of management contact other than the security supervisors; monitoring tenants works and ensuring compliance with the Tenants Handbook and other building regulations.3. Establish and implement best practice, whilst ensuring safe working practices, are complied with at all times, in line with Savills policies.4. Ensure appropriate, clear communication lines are established and maintained with all relevant parties, to include surveyor, accounts team, suppliers and clients.5. Attendance at internal training courses are compulsory, as is the self identification of training needs.The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.Skills, Knowledge and Experience Technical Knowledge of Building systems Good understanding of Hard and Soft services esp M&E Understanding of Budgets and Service charges Health and Safety IOSH Competent with Savills IT Systems (Elogbooks, Proactis, QCompliance etc) beneficial Contractor ManagementWorking Hours42.5 hours per week between (8am4:40pm) Mon-FriSalary £5060k per