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Facilities and Office Services Manager

Ryder Reid Legal Ltd
Job LocationLondon
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Fantastic opportunity for a Facilities and Office Services Manager to join the London office of a modern and forward-thinking global law firm on a permanent basis. The Facilities and Office Services Manager will manage the provision of facilities and officeservices support to the members of the firms London office.Key responsibilities will include:FacilitiesOffice Services

  • With appropriate team members, manage the Office Services functions.
  • Closely monitor budgets, expenses and all costs.
  • Manage the printing, scanning, photocopying, binding functions and booking of couriers & taxis.
  • Manage the collection and distribution of deliveries, mail and food orders.
  • Manage the timely and accurate submission of vendor invoices to Chrome River.
  • Manage the stocking of offices resources.
  • Manage key vendors contracts monitoring and maintaining the highest of service delivery standards.
  • Work with the Director of Administration to formulate and update the Business Continuity Plan.
Security
  • Dealing with building and security issues appropriately and in a timely manner.
  • Ensure the firms security policies and procedures are followed.
  • Work with the IS team to ensure building passes are correctly issued, controlled and retrieved from leavers.
Health & Safety
  • Work with the Director of Administration to ensure the office complies with current H & S legislation and assist with the development of H & S policies.
  • Ensure the office fire risk assessment is up to date, fire marshals are sufficiently trained, and extinguishers and equipment are serviced regularly.
  • Develop and organize Health & Safety tours of the office for new joiners, visiting lawyers and contractors.
  • Develop and organize DSE workstation assessments for new joiners and other lawyers and staff as appropriate.
  • Manage all first aid considerations, trained first aiders, first aid stations etc.
  • Manage the reporting of and deal appropriately with all accidents and health and safety issues.
Special projects
  • Manage, participate in and assist with special projects as they arise.
  • In-depth involvement in planned office relocation.
The ideal candidate for the Facilities and Office Services Manager will have previous facilities / office management experience from a Law firm or professional services environment. The ideal candidate will be NEBOSH qualified and ideally have a FacilitiesManagement Qualification (MBIFM). You will be ambitious and career-focused and have excellent leadership and management skills. You must have first class customer service skills and the ability to work under pressure, along with a proactive commercial approachand a can-do attitude. If you fit the above description, then please contact Ryder Reid for immediate consideration.

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