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Facilities Administrator

Pertemps London
Job LocationLondon
EducationNot Mentioned
Salary11.80 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time

Job Description

Facilities/Mailroom Administrator£11.80 per hour, weekly payongoing contract- could potentially turn into a permanent contractLiverpool streetYoull be joining a national law firm that enjoys a strong reputation, made possible by our exceptional peopleeach chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do anddeliver the best results for your clients. Its our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.Day to day, youll be successful in this role by:Our Facilities Management team provides crucial support to staff in the London office. This role will see you doing a mix of facilities tasks. You will be joining a large team and reporting directly to the Facilities Services Manager.On a day to day basis you will be carrying out a number of responsibilities which range from but are not limited to:

  • Reprographic and general/ad hoc administration duties (scanning, photocopying, printing, CD copying, stationery stock review and ordering)
  • Sorting incoming and outgoing post within the specified time frames
  • MFD/printer management (replacement of toner cartridges and attending to faults/paper jams)
  • Post room duties, including arranging couriers
  • File management (archiving of closed files, as well as requesting files/wills/deeds from our secure storage facility)
  • Reviewing stationery stock
  • as well as ensuring all printers are stocked up with paper daily
  • Providing excellent customer service to our visitors, performing all operations requested by the customer
  • Efficiently and promptly answering telephone calls
  • Arranging hospitality for meetings and setting up meeting rooms
  • Escorting contractors when required
  • Adhering to the businesses practices, policies and process guides
You will be required to record daily tasks and workload productivity in order to be made available to the Facilities Team Leader to assist in the monthly management reporting.Hours are 37.5 a week working Monday to Friday, on a fortnightly rota between the hours of 8:00am6:00pm, 7.5 hours a day. This is not a remote role and you will be required to attend the office everyday.It is an integral part of this role that you comply with information security and all firm policies and procedures.This role is right for you if:You should be proactive and flexible in working both individually and as part of a team, with minimal supervision, and be able to prioritise a number of different projects effectively.As part of the Facilities Team you will need brilliant attention to detail and have health and safety at the forefront of your mind, working to health and safety guidelines under the supervision of the Office and Facilities Manager.Communication will be one of your strong points, both written and verbal, and you will be enthusiastic about delivering excellent quality service to our fee earners.We expect you to be able to use your initiative, and be a forward-planner, anticipating your colleagues needs in advance wherever possible.You will have good knowledge or Microsoft Word, Excel and Adobe Reader as well as basic IT skills in order to navigate yourself around our document management system.Working hours: 37.5 hours per week, Monday to Friday, 9am to 5.30pm.Please send your CV ASAP if you are interested in this opportunity

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