Executive Team Assistant

Job Description

The Executive Team Assistant will be reporting to the Head of Compliance to ensure the smooth running of day-to-day activities for the wider team. To work closely with the Management & Financial Analyst teams.The daily priorities will be to assist the Head of Compliance with high level intensive tasks, ensuring all are completed efficiently & in a timely fashion. You could be supporting multiple people, so it is important that you can juggle tasks and understanddifferent working styles, as well as handle last-minute requests.This position is Office based in the Luxury Mayfair officeDuties

• Daily management of multiple email accounts
• Preparing & drafting emails
• Managing the diary & ensuring meetings are organised & rooms booked as required
• Proof-read legal documentation, ensuring compliance &highlighting any issues
• Organising the signing, scanning & posting of legal documentation
• Maintaining monthly reports for internal & external stakeholders
• Maintaining monthly payment schedules
• Liaising with external business partners
• Keeping up-to-date with Anti-Money Laundering legislation
• Assisting with preparing quarterly reports
• Assisting with performance management for the team
• Preparing loan statements & weekly reports to ensure compliance
• Respond to requests for information on behalf of the Head of Compliance, providing draft responses for their approval.
• Drafting replies to correspondence, collating information from other team members, and ensuring timely responses
• Manage an accurate diary, scheduling and planning future engagements
• Act as key point of contact to the Head of Compliance & Corporate Investors & being a true gate-keeper
• In the absence of the Head of Compliance, take ownership and make decisions to delegate work to others where it is appropriate to do so
• Preparation of presentations & reports as well as undertaking research and providing notes for meetings
• To obtain a level of understanding of the organisations strategic priorities
• Flag and anticipate activities, conflicting priorities, and deadlines, as well as managing time allocation for workload delivery
• Assisting with new stakeholder projects
• To organise and plan meetings for external stakeholders and client meetings
• Undertake any other adhoc duties as required

Skills

• We are seeking a resilient, well-organised, detail-oriented self-starter, with prior experience in the financial services industry.
• The ideal candidate should exhibit sound judgement with the ability to prioritise and make decisions where appropriate.
• The role requires a candidate who can function in a fast-paced, high-pressure and ever-changing environment.
• Providing a high quality of work, with a proactive attitude
• Warm and personable attitude
• Being able to work at pace with a high level of accuracy and attention to detail
• Articulate with outstanding verbal and written communication skills
• Proficient with all MS Office packages, including Word, Excel, Adobe& PowerPoint
• Excellent organisational and time management skills
• Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
• Excellent problem-solving skills, the ability to research and an aptitude for helping other people
• Able to deal with challenging clients or customers
• Self-motivated
• Experience with proof reading legal documents and agreements
• Good numerical skills
• Professional discretion & high-level confidentiality
• Ability to take ownership of all tasks, following up on outstanding items
• Experience working in Corporate Finance a bonus but not essential

Keyskills :
CommunicationsDiary ManagementLegal DocumentsProof ReadingExecutive Team