Executive Assistant to the CIB International Head of Banking & Capital Markets - Fixed Term Contract

Job Description

Join our dynamic global bank and seize the opportunity to grow alongside us. We are on the lookout for an outstanding individual to step into the role of Executive Assistant to the CIB International Head of Banking & Capital Markets on a fixed-term contractbasis. Thriving on excellence, we seek a candidate with C-suite expertise to provide proactive and unwavering support to the CIB International Head of Banking & Capital Markets in their daily endeavors. Your journey with us involves more than just a job; its a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; its celebrated. When you join Wells Fargo, you become a part of a dynamicglobal bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds. Executive Assistant Support: • Complex diary management; effective scheduling of meetings and activities as required and in a timely manner. • Proactive Mailbox management ensuring are actions are tracked and followed up on in a timely manner. • Ensuring the International Head of Banking & Capital Markets is well prepared for meetings and is up to date on their committee/ board approvals, as well as liaising with teams to ensure papers/ presentations are prepared in advance. • Arranging travel bookings using online Concur travel booking tool, ensuring adherence to corporate travel policy. • Timely processing and submission of monthly expenses, always ensuring adherence to policy. • Providing administrative assistance on projects, Committee/ Board meeting preparation etc. • Co-ordinating visitor schedules, reception and access requests. • Managing, creating and distributing reports and meeting documents as required; take and distribute meeting minutes for Line of business. • Answering and directing phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution. • Performing complex administrative tasks as required. • Partnering with support teams for any technology, facilities, or support needs that arise for the business. • Supporting event planning teams and management for select charity, customer facing, or office events. • Providing back-up EA support / cover as needed to the EMEA Regional Executive team. • Representing the office with competence and professionalism. • Operating at the highest standards of confidentiality, discretion and diplomacy. • Using initiative to rapidly resolve general issues and queries in an efficient manner. • Preparing and process invoices as required. Skills/Experience Required: • Experience providing support to board level executives and able to face off to the markets business and wider senior leaders. • Experience working in a financial services organization in a Global Markets business or American financial service industry. • Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors. • Dynamic, highly motivated, target oriented and professionally committed at all times. • Excellent organizational skills with the ability to multi task and use initiative. • Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice. • Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance. • Extensive experience to an advanced level of using all Microsoft Office applications e.g., PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel and Word. • Experience working in a complex multinational organization . • Resilient, proactive, and hands-on with a can-do attitude. • Meticulous approach with a high attention to detail. • Experience with minute taking & reviewing board / committee materials with executive. • Interest or understanding of financial markets and global markets an advantage. • Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education. Posting End Date:8 Feb 2024 *Job posting may come down early due to volume of applicants.We Value DiversityAt Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, genderidentity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountablefor execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and complianceobligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with thebusiness units risk appetite and all risk and compliance program requirements. Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran,or any other legally protected characteristic. Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilitiesis available upon request in connection with the recruitment process. Applicants with DisabilitiesTo request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . Drug and Alcohol PolicyWells Fargo mai