Executive Assistant - Global Investment Firm

Job Description

Executive Assistant 1:2Salary: Up to £55k + fantastic benefits + bonusHours: 9.30 am - 5.30 pm (Currently all staff are working from home)Location: Victoria, SW1Our ClientOur client is a global financial investment management organisation. They provide expert advice to their clients companies and investments across a variety of areas with a long-term and personalised approach. With an exceptionally diverse and entrepreneurialportfolio, our client offers both support and execution capabilities by managing investments directly and efficiently for their clients.With offices situated globally, the London office is an elite team that cover a broad range of disciplines, where they are very much dedicated to an entrepreneurial, collaborative and innovative approach. Everyone working here is driven by a shared vision:to inspire its people and clients to go above and beyond their abilities and boundaries, to always be ten steps ahead of the competition.About YouThis is a highly confidential position and we are looking for an experienced professional Executive Assistant to support 1 Board Member and an additional Senior Manager of a global team. You will be an extremely diligent and professional EA with vast experienceworking in a very fast-paced, busy financial services based organisation.Main Responsibilities

• Deliver proactive, highly efficient support for the MD
• High volume and complex diary management, including the creation of daily International schedules across multiple time zones
• Gatekeeping and act as the first point of contact via email & phone
• Frequent contact with a variety of people at all levels including senior stakeholders. Must be able to communicate at a very senior level without hesitation.
• Coordinate large internal and external group meetings in conjunction with other assistants and third parties
• Extremely detail-oriented international travel planning and bookings including roadshows (COVID permitting)
• Create detailed expense reports
• CRM Tool Management - Salesforce (Previous experience desirable)
• Assisting and organising corporate events
• Processing expenses and other administrative tasks
• Network Management - Build and maintain professional relationships with internal and external stakeholders

Desired Skills & Experience

• A minimum of 5 years of experience with previous experience supporting at C-Suite Level
• Previous experience within a financial services organisation is preferred but not essential
• Familiar with Salesforce or a similar CRM system
• Exceptional communication skills, providing clear and consistent communication between the Directors, the wider team, internal departments and external parties
• Being exceptionally proficient at using Word, Excel, Outlook, PowerPoint
• Proficient at complex diary management to ensure smooth operational logistics
• Organised, detail-oriented with a high level of attention to detail with the ability to act independently and with the utmost discretion
• Discreet, able to exercise good judgement, tact, diplomacy and maintain confidentiality
• Ability to work cross-functionally with other assistants when required but also independently
• Excellent time management and organisational skills
• Approachable and supportive professional with the ability to work in a fast-paced, ever-changing and pressurised environment

Please note that this will be a 3-stage interview process and will be in-line with Covid-19 precautions.(As part of the recruitment process youll be required to complete an online assessment on your proficiency with Microsoft packages)Due to the high volume of applicants, we regret that Office Collective will only be able to respond to successful applicants.We wish you the very best of luck with your job search.