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Executive Assistant

LJ People Ltd
Job LocationLondon
EducationNot Mentioned
Salary45,000 - 47,000 per annum, negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Executive Assistant£45,000-£47,000 per annumOffice based - Mon-Fri - 37.5hours25days leave + Bank Holidays + 3 days Christmas closurePrivate medical insurance + company pensionAs Executive Assistant - you will support the CEO of this drinks distribution company with general administration and support, in addition to managing the new London office.You will also provide ad-hoc assistance to the Leadership team, coordinating meetings, travel and company activities.You will be a key part of the London office - driving the culture, ensuring that its a happy, healthy and fun place to be.This newly created position is perfect for you if you are extremely organised, outgoing and a multi-tasking extraordinaire.Your responsibilities will be

  • Manage the CEOs diary
  • Arranging travel for the CEO and other members of the team
  • Day-to-day management of the office, ensuring that the facilities are maintained, stocked and presentable
  • Coordinating the use of shared office space and additional meeting room bookings (the office capacity is c.20 people with additional space available in a neighbouring building)
  • Welcoming new starters and visitors to the office
  • Organising company meetings and taking minutes
  • Acting as the liaison with the Group Head Office team
  • Fielding queries from the team and pointing them in the right direction
  • Supporting projects on an ad-hoc basis
  • Sending correspondence on behalf of the CEO
  • Processing the CEOs expenses
  • Supporting the Head of HR on team initiatives
  • General administrative duties as required
You will be/have
  • Excellent written and verbal communication
  • Proficient IT user with strong attention to detail
  • Able to work with multiple stakeholders
  • Exceptional organisational and time management skills
  • Ability to set and adhere to deadlines
  • Able to manage upwards and influence at a senior level
  • Highly professional and trusted with confidential information
  • Demonstrates emotional intelligence and able to "read between the lines"
  • Can anticipate the needs of others and act on initiative without being prompted
Experience & Qualifications
  • You must have in an assistant capacity in a professional environment
  • Experience with working with senior leaders in a business
  • Previous responsibility for managing an office
Personal Qualities
  • Confident andAssertive
  • Polite
  • Intuitive and Decisive
  • Persuasive
  • Empathetic andPatient
  • Diplomatic
  • Rapport builder
  • Problem solver
Get in touch today to hear more about this fantastic Executive Assistant position.#ea #pa #assistant #london #executiveassistant

Keyskills :
Diary ManagementOrganisational SkillsCoordinating MeetingsMinute Taking

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