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Executive Assistant

Reed Talent Solutions
Job LocationLondon
EducationNot Mentioned
Salary22.04 per hour, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Executive AssistantExecutive Support TeamGreater London Authority An exciting opportunity has arisen to work as an Executive Assistant working in the Executive Support Team for the most senior people at the Greater London Authority. The role will support senior members of staff in the Mayors office and the CorporateManagement Team working alongside other Executive Support Team members. The successful candidate will be responsible for providing a high level of professional executive assistant support where needed and for taking on specific projects for Principals fromwithin the team. You will have an eye for detail, and the ability to work accurately and with speed; independently and efficiently. This role is flexible and works to a hybrid model3 days in the office at City Hall and 2 days at home. Days in the officeare scheduled on a rota system with other team members.Main Accountabilities:

  • Delivering high level diary and executive support service to the most senior officials in the organisation
  • Exceptional attention to detail and experience of managing multiple complex diaries within a busy environment
  • Inbox management (where required) relating to invites, deleting emails where appropriate, highlighting urgent actions and filing emails as required
  • Providing a full range of professional, high-level executive support services to multiple Principals, including set up, amendment and cancellation of meetings, planning over a significant timescale, and all associated tasks including commission and collationof briefing and speaking notes
  • Ability to work on own initiative, accurately to tight deadlines and to prioritise between conflicting demands
  • Great communication skills to ensure Principals and team members are kept fully informed of important information
  • Maintain key lines of communication and productive working relationships with a large and complex network of external stakeholders, senior managers, and other staff across the organisation to enable effective executive support
  • Keep abreast of key priorities and relevant development for the business areas supported as well as those of the wider organisation, to enable knowledgeable and targeted support to the Principals, to cover other diaries within the Executive Support Teamas required and to react to emerging events.
  • Display the highest standards of professional behaviour and participating in team meetings, providing value-added input and taking on assigned tasks as required
  • Advanced ability in the use of standard Microsoft office suite
This roleis based at City Hall, in theRoyal Docks (Kamal Chunchie Way, London, E16 1ZE). The Executive Support Team works to a hybrid model with members of the team required to work in the office three days per week arranged via a rota with other team members.

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