EA to Director within Politics - near Moorgate

Job Description

EA to Director within Politicsnear MoorgateTemp to permup to £45k9 am5 pm with hybrid workingA global, mission driven and not-for-profit client of mine, with political involvement, are looking for an experienced EA to join them ASAP, in a temp to perm role. This is a pure 1:1 role supporting a newly-appointed Director who is looking for an EA who he can work closely with. He will always make time for his EA and would expect the same in return. He has been described as being very down to earth, very communicativeand will travel between the UK and the US regularly. Hybrid working will be offered, but it would be expected that the days in the office are mirrored by his EA. WHAT YOULL DO;

• Diary Managementco-ordinate internal and external appointments, conference/video calls, across time zones whilst proactively ensuring diaries reflect shifting priorities
• Meetings and Eventsarrange internal and external meetings and events, including scheduling, greeting guests, coordinating logistics, catering, preparing agendas, circulating papers, tracking action points and taking minutes
• Travel support - organising visas, flights, trains, accommodation, transfers, currency, inoculations, scheduling meetings and preparing detailed itineraries and supporting briefing/materials
• Email management (if required) - monitoring mails, drafting responses, highlighting urgent items for action, filing inbox
• Correspondence management- file and action incoming correspondence and prepare letters/emails on behalf of management
• Research support - collecting data, carrying out research (for instance reviewing online source material) and writing basic briefing material.
• Expense Managementcompleting monthly claims, reviewing expenses and invoices for approval on behalf of management
• Team supervisionmanagement of a Team Assistant. Also train, mentor and provide guidance for junior team members as required

General Support:

• Filing - creating, maintaining and retrieving paper/electronic materials for review (for example - ahead of meetings or in support of projects)
• Maintaining contact database - scanning/typing business cards, filing cards and keeping contacts up to date
• Gifts and Entertainment - record gifts/entertainment received on the company register
• General admin support - assistance to the wider team as required, plus support to the Executive Assistants including ad hoc tasks as well as cover during periods of absence

WHO YOU ARE;

• Previous senior level PA/EA experience
• A second language is desired
• Excellent communication, time management and organisational skills
• Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook
• Experience of working with and interacting with high profile figures
• Understanding of national and international protocols for senior dignitaries and high profile
• individuals
• High levels of discretion, interpersonal skills, good judgement and tact
• An ability to operate in a fast moving and pressured environment
• Operational level political understanding and knowledge of current affairs
• Proactive team player with positive attitude

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.