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Construction Secretary

Ritz Recruitment Ltd
Job LocationLondon
EducationNot Mentioned
Salary37,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Secretary - Construction (12 Month FTC)Hours: 37.5 hours per week (Monday to Friday), 9.00am5.30pm. (Additional hours may be occasionally required)Location: HolbornSalary: £37kRole Purpose: To provide secretarial and administrative support to construction fee earners.Key Responsibilities:

  • Production of documents and correspondence in line with the firms style guide.
  • Open files for new clients, create credit report, terms of business and client engagement letter.
  • Management and preparation of new client take on procedures.
  • Ensure both electronic and paper based filing up to date for the Construction fee earners. To file documents and correspondence in date order; maintaining files in good order.
  • Assist with the post completion work for non-contentious construction.
  • Preparing, organising and paginating both e-bundles and hard-copy bundles
  • Archiving of files.
  • General administration support as required by fee earners such as expense claims and cheque requisitions.
  • Assist clients on the phone (where applicable) and take messages and pass to relevant fee earner(s) when absent or busy.
  • Oversee the incoming dictations and engross finalised letters for signature once signed, scan to worksite.
  • Prepare billing guides from list of file matters and prepare bill from completed guides.
  • Keep track of payments and remind fee earners of overdue fees.
  • Manage and maintain the fee earners diaries. Make appointments, book meeting rooms and general diary management.
  • Work as part of the team and assist other secretaries during busy times and to provide cover for absent colleagues.
  • Assist with business development and marketing initiatives where required.
  • To complete forms, photocopying, collate papers and bind documents as required.
  • Ad hoc typing duties and any general administrative support as required.
Skills, experience and attributes:
  • Experience in construction and litigation department is essential.
  • Experience of contentious/non-contentious essential
  • Minimum typing speed of 50 wpm
  • Advanced Microsoft Word.
  • Experience with document management systems and billing packages.
  • Excellent client service standards.
  • Ability to prioritise
  • Ability to problem solve and use initiative
Software Used:
  • Bighand Dictation
  • I-manageFilesite
  • Microsoft Office 2010
  • Aderant Legal Software
Please ONLY APPLY if you have the relevent experience required for this position.Sylvina AlcockRitz Rec Agency

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