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Company Secretarial Assistant/Coordinator - Private Family Office

Artek Group PLC
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

About Artek Group PLC (Artek)Artek is an investment group investing in fast-growing and forward-thinking companies within a broad spectrum of opportunities. Artek launched its operations in 2014 with the purpose of investing into innovative and technologically-advanced financial servicesfirms. From day one, weve worked on raising and providing capital to help select companies grow, while providing continuing business support and offering advice on their most important strategic decisions and transactions.Key Duties- Responsible for day-to-day support and management of clients including on-boarding, KYC collection/maintenance and other items as required to support clients;- Assisting preparation of client pitches and presentations;- Provide a complete range of corporate services as required including but to limited to:

  • setting up new corporate and or private/ family office structures (companies/foundations/trusts);
  • support and coordination across different jurisdictions (BVI, Belize, Seychelles, England, Cayman Islands and other);
  • liquidation, amalgamation and restructuring assistance as required;
  • ad-hoc support as required by clients or the department as a whole;
- Assist with review and preparation of statutory company documents including but not limited to:
  • change of the companys name;
  • change of the structure of the company (directors, shareholders);
  • dissolution of companies;
  • arranging drafting (as required) and reviewing of various documents requested by the client;
  • facilitate and coordinate any documents required to meet client needs from or to the registered agents.
- Manage and coordinate annual renewals including:
  • sending out reminders to clients;
  • liaising with registered agents;
  • updating respective internal/external databases;
  • Company House filings, LEI renewals etc
- Liaise, interact and coordinate requests with service providers including but not limited to tax advisers, accountants, auditors, trustees/nominees, attorneys, solicitors, banks and regulatory agencies globally;- Responsible for all aspects of new bank account opening/changes to bank account management as required by client (change of signatories, preparation of payment instructions and other bank related matters ensuring smooth operation of clients banking accounts- personal and business);- Collate and provide full spectrum of KYC and AML documents, source of wealth, source of funds, statements of assets and liabilities, FATCA and CRS Self-Certification Forms etc;- Responsible for the maintenance, updating, checking and reporting on update status of client database and all client records (including any statutory registers or other records);- Responsible for the full administrative aspects of document control functions on the daily basis (filling, scanning, and compliance). Ensuring that all documentation received is efficiently managed, noted, handled, communicated to clients, sorted and filed;- Invoice, Sales orders, purchase order management:
  • Responsible for the management, review and collation of purchase invoices for payments (that includes checking the purchase invoices against the orders, getting in touch with the agent if there are discrepancies in the invoices) and present to line managerfor daily authorisation as required;
  • Responsible for the issuance of sale orders, sending out invoices to the clients and further follow-ups in a timely and efficient manner;
- Assist and provide cover for reception and office management duties when required;- Other tasks which might be assigned from time to time.Skills & abilities- Background in wealth management, corporate administration, banking or legal services sectors;- Strong analytical skills and proven ability to develop and maintain client relationships- Strong relationships building and communication skills;- Experience of managing a number of projects and managing to tight deadlines with a proven track record of managing projects within a large, highly complex, cross-functional environment;- Ability to work independently in a high pace demanding environment and on own initiative whilst being part of a wider team;- Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion;- A proactive approach to problem-solving with good decision-making capability;- Desire to strive and go the extra mile;- Demonstrate ability to understand parameters of authority;- Have the ability to communicate clearly written and verbal;- Be flexible and comfortable with a broad variety of duties

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