Commercial Business Support

Job Description

National: £25,976 - £30,264Outer London: £27,722 - £32,505Inner London: £29,737 - £34,453The UK Health Security Agency (UKHSA) is responsible for protecting every member of every community from the impact of infectious diseases, chemical, biological, radiological and nuclear incidents and other health threats.This role sits within UKHSA’s award winning Commercial Directorate, which played a critical role during the COVID-19 pandemic. Truly dynamic, our teams operate at significant pace in a commercially complex environment to procure a diverse range of goodsand services in a highly competitive global market.UKHSA’s Commercial teams continue to play a central role in priority activity, supporting the response to health threats such as Mpox (Monkeypox) and Strep A as they occur, and ensuring a resilient infrastructure to secure the UK in the strongest positionto protect the public from future threats to health.As an Executive Officer within the Commercial team you will be a key part of a wider team, providing commercial support to a range of activities.Role will include:- Working closely with Senior colleagues supporting all aspects of the Commercial objectives.- Supporting team members, stakeholders and suppliers to deliver high quality commercial solutions for the UKHSA.- Supporting specific portfolio of sourcing / tenders / contracts as well as other projects.- Supporting supplier performance and commercial meetings to ensure contract obligations are met and additional value is achieved. Following up and dealing with queries, questions and issues across the portfolio of work.- Delivering cashable and non-cashable savings for the team through your portfolio of work and delivering social value through your contracts.- Manage the commercial pipeline on behalf of the team.- Triage new requests and queries from the business through a centralised mailbox.LocationThe UK Health Security Agency (UKHSA) offers hybrid working - this means that whilst the role will be based in one of our offices, there will be opportunities for an element of working from home. UKHSA have office locations across the UK.

• Role available at all core and scientific locations with home working available (Birmingham, Leeds, Liverpool, London, Porton Down, Colindale, Chilton)

You will be asked to express a location preference during the application process. The balance between home and workplace working is to be agreed with the line manager, determined primarily by business needs and in line with departmental policy.Office attendance will be increasing to 60% in the New Year (3 days out of 5) in line with the most recent UK Govt. directive on office attendance for Civil Servants.*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*Working Pattern - Full Time, Part Time, Job Share, Flexible Working, Hybrid Working.Responsibilities section: As a Commercial Business Support you will have a range of responsibilities which could include the below:

• Supporting Commercial Officers / Commercial Managers with supplier relationship and contract management by co-ordinating supplier meetings, contract reviews and stakeholder relations.
• Run competition exercises using the e-tendering portal (Atamis), including direct awards, obtaining quotations, use of frameworks, open market competitions.
• Use the full functionality of the e-sourcing relevant platforms and templates to ensure standardised administration and procedures to support. Commercial Officers / Commercial Managers. This can include carrying out analysis to provide commercial insightfor contract managers and publishing notices, undertaking tenders and contract management in specific product / service areas.
• Provide support and information for the savings delivery initiatives and for the category Team.
• Seek value for money in all procurement activity, whilst adhering to Public Sector Regulations and Cabinet Office Directives.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.Essential Criteria:It is important through your application and Statement of Suitability of no more than 750 words that you give evidence and examples of proven experience of each of the following criteria:Essential

• Good communication, written and verbal and stakeholder management skills. Able to communicate processes and complex information effectively at all levels.
• Good organisational, time management and administrative skills.
• Analytical skills - ability to analyse, interpret and present information using various data sources, able to set up spreadsheets and undertaking data analysis with recommendations, highlighting key issues.
• Evidence of delivering to deadlines in a fast paced and ever-changing environment with conflicting priorities.
• An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems.
• Minimum of 2 A Levels or NVQ 3 plus GCSE Maths and English at Grade 4/C or Equivalent in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area.

Desirable

• Experience of working in a commercial role or involvement in procurement or contract management.
• Basic practical experience of using Finance / Purchasing systems e.g. Oracle, Bravo, Atamis and other similar systems.
• Awareness of public sector procurement legislation.
• Willingness and eagerness to join a newly formed team and support health security and public health.For full job description and further details, please click Apply Now.