Bid Coordinator - London

Job Description

Bid CoordinatorCompetitive Salary (Negotiable) plus benefitsLondon (Hybrid - office/home flexibility)We are working in partnership with a client who is a leading design, engineering, and landscape architecture consultancy whose highly talented people are passionate about creating places that are attractive, innovative, sustainable, and safe. Their approachto integrated design produces award winning results that have won international recognition and named CIHTs Employer of the Year in 2021. Led by a forward-thinking management team we work together in multi-disciplinary teams that provide services that arewell thought-out and sustainable.They are looking for an experienced Bid Coordinator to work as part of our bid team to help produce high quality submissions including selection questionnaires tenders, proposals, and presentations. The successful candidate will be experienced in contributingand supporting the development of winning bid strategies, document production, creating task plans, templates and assisting in the management of pre-qualification questionnaires. They will have proven skills in inbox management, raising clarifications anddocument management within an agile business environment.The position itself will include, but not be limited to:

• Support in the delivery of high-quality tender/proposal responses within agreed deadlines.
• Contribute to ensuring that all bid documentation is completed accurately and to the highest standard.
• Carry out key duties in accordance with our bid management process, this will include:
• Logging all bids, downloading documents and filing in line with our bid management and QMS process
• Managing tender portals including responses, tender queries and opportunity searches
• Setting up gateway reviews for tenders and proposals in line with gateway review process
• Completing PQQ documents and supplier questionnaires
• Reviewing and ensuring staff keep CVs up to date and ensuring they are filed correctly, checked for quality and version controlled
• Updating case studies
• Obtaining feedback on successful and unsuccessful proposals to ensure continuous improvement in the bid process and reviewed with senior management
• Updating CRM with new opportunities and keeping bid status up to date and ensuring pipeline data is accurate
• Maintaining the bid collateral library and templates and ensure they are kept up to date.

The ideal candidate will have but not limited to:

• One to two years experience in the provision of support to bid management, processes and documentation
• Excellent interpersonal and communication skills, both written and verbal
• Must be positive, self-motivated and have a flexible work approach.
• Ability to work independently, as well as part of a team, and accurately to tight deadlines
• Good knowledge of MS Office including Word, PowerPoint, Visio and Excel
• Ability to work under own management and motivation - dealing with reactionary tasks, and also day to day admin management
• A flexible approach and an ability to prioritise tasks as required
• Good knowledge of the public procurement process (including OJEU)
• Adobe InDesign experience is desirable
• Good all-round understanding of document production and formatting and creation of flow charts and graphics
• Good level of general education including GCSE in Maths and English A-C or GNVQ/NVQ qualification or equivalent
• Qualification / training in Bid Management (desirable)

Benefits:

• £Negotiable and commensurate with experience
• 25 days annual leave per annum
• Continuous training and development
• Yearly Professional Membership
• Plenty of company organised social functions

Keyskills :
("MS Office" OR"Word" OR "PowerPoint" OR "Visio") AND("Excel")