Assistant Vice President, In Line Programme PMO

Job Description

Change Management is responsible for the delivery of the business strategy through investment-funded Change projects which are delivered across 2 portfolios to the value of ~ £110m per annum; in addition we also deliver projects funded from other sourcesof funding. The portfolios we deliver are: MUFG Securities International (all regions) Bank (EMEA) London Branch The Delivery portfolio is delivered across 8 key department programmes of work (Front Office, Regulatory Compliance, Operations, Finance, Risk,Data , Human Resources, Technology, and Planning) organised under a head of Front Office Change and a head of Back Office Change. The portfolios are overseen by Accountable Executives in all regions impacted by the projects being delivered. This role is towork in Back Office Change supporting 3 department programmes of work (Regulatory Change, Data and Risk). Being a small, friendly and supportive team the PMO team has strong support network and we seek talented individuals whose career and skills we can developthrough working together such as continuous improvement reviews of PMO process and procedures; rotation between portfolios / large programmes that span multiple entities. Other teams in central PMO provides standard reports that should be utilised and re-usedto meet individual programme requirements for reporting; and enhanced to meet individual programme needs as required. NUMBER OF DIRECT REPORTS 0 MAIN PURPOSE OF THE ROLE The Portfolio / Programme in Line PMO team is responsible for delivery management reporting,planning and supporting their Programme lead / Head of Change in the implementation of the portfolio strategy. The main responsibilities of the In Line Programme PMO are: Support up to 3 "small" programmes managed by different Programme Managers in EMEA andUS (~$20m per annum) Support and guide the Programme Manager, Accountable Executive and Project Managers in planning, controlling, monitoring and organizing the programme, ensuring compliance with governance and reporting. Financials management of all projectsincluding direction and delivery of all budget challenges through firedrills Own and drive programme and project reporting e.g. through the creation of the monthly programme reporting pack from updates made by project managers in Planview; creation of minutesand MI tailored for the target audience. Review and critique deliverables produced across the programme / projects for completeness against policy and delivery lifecycle minimum standards; and provide structured feedback to project managers. Control submissionof deliverables for Programme Committee and / or Head Office / MUSHD review to avoid late / overdue requests. Implement the Central PMO calendar across the programme / projects being supported, ensuring that the policy and project delivery controls are followedat all times, promptly escalating issues, risks and continuous improvement suggestions to the Project and Programme managers as well as Central PMO. Continually improve project and programme governance, controls, methods and tools to ensure best practicesand quality deliverables to internal and external stakeholders through providing feedback and working on improvement projects run within the central PMO team. Coach and oversee other PMOs within the programme. KEY RESPONSIBILITIES In this role you will beresponsible for supporting the programme team to deliver projects smoothly and within the control framework specified by MUS, Bank EMEA, Bank Europe and MENA in the project delivery policy, project delivery lifecycle and other key controls. In this role youwill be a key interface between the programme and the Central PMO team. Process and procedure expertise - able to champion the MUFG implementation of the toolset and processes, influencing programme and project managers to adhere to MUFG requirements. Providedocument controls - including project documentation storage, version control and deliverable review to assure adherence to project delivery lifecycle methodology and minimum standards. Project / programme / portfolio management of financials and resourcing- ensure there is regular review of actuals and update of forecast; prompt response to firedrills; regular management of invoices and requisitions by project managers. Ensure all views of financials are consistent and there are no surprises, e.g. contingencyis understood and regularly challenged / released. Produce meeting minutes and track actions to completion and create MI on progress. Prepare project status reports for key forums including RAID logs and project dashboards, tracking and analysis of actualsvs forecast across the full project portfolio across multiple sources of funding. Co-ordinate project and programme planning with the Programme / Project Managers - including critical path planning, milestone level grading, detailed financial tracking ofactual spend vs forecast for the programme / projects (working with Central PMO), and what if impact analysis in response to central Central PMO challenges. Ensure projects are tracked appropriately in Planview or other toolset, including resources and allfinancials as well as regular project updates feed into management reporting. Coordinate RAID creation, update and classification, including recommendation of which forum RAID items should be reported to / is relevant for. Track benefits from projects andthe programme as a whole and hold sponsors and users accountable for reporting the delivery of these benefits on time. Working closely with the Control, Data and Project Accounting team. Coordinate project stage-gate management, change control, workshop /meeting facilitation, document preparation and approval as well as allocation of resources and purchase order management. Oversee "on-going" key project documentation and ensure timely refresh e.g. of the RACI, Stakeholder and Governance Plan, Delivery Controlmanagement, resource and budget tracking. Contribute to a combined PMO function across EMEA Bank and Securities that will improve the control, reporting and escalation of issues and risks. Support strong communication across programmes and key stakeholdersto ensure approach has a global perspective. Provide continuous enhancements and lead the delivery of improvements to project management standards, tools and methods in order to support the strategic direction of the Central PMO. Manage small development projectseither under investment or BAU. Provide ad hoc support across the programme for the Programme Manager and key stakeholders as required. WORK EXPERIENCE Essential: Experience of working as a lead PMO on a programme / portfolio of work or in a Central PMO officeExperience of supporting a Programme lead or equivalent delivery lead Experience of all the disciplines of PMO Preferred: Experience of working in Financial Services - business and product knowledge a plus. SKILLS AND EXPERIENCE Functional / Technical Competencies:Ess