Assistant Procurement Manager - Direct Materials

Job Description

Founded by British makeup artist, Charlotte Tilbury MBE, in 2013, Charlotte Tilbury Beauty revolutionised the face of the global beauty industry by de-coding makeup application for every person, at any age, with an easy-to-use, easy-to-choose, easy-to-giftrange. Today, Charlotte Tilbury Beauty, continues to break records across countries, channels, and categories. The company now employs over 1,100 people globally and is available to buy in over 76 locations via CharlotteTilbury.comWhat the job does:We are looking for a dynamic individual who has appropriate procurement experience, to meet the needs of the key responsibilities, working within a fast-paced environment, ideally from within the Cosmetic or Personal Care industry.The individual will have a global support remit in materials sourcing and cost reduction across key categories.Key categories include primary/secondary and tertiary packaging materials and support of third-party contract manufacturers cost initiatives.Project managing a number of ad-hoc support projects will be a key activity within the role.Taking a lead role in managing supplier performance meetings, plus monitoring and expediting performance improvements.The department will be expanding and evolving quickly over the coming 12-18 months. The expectation is that the candidate will be keen to develop within the role and enhance their responsibilities within a short period of time, taking on more cost initiativeprojects.Key Responsibilities:

• Spend Mapping analysis of all direct spend, providing Procurement Manager (PM) with cost saving opportunities.
• Managing ESG initiatives with suppliers, including Ecovadis audit and improvement management actions.
• Contract management database updates and general management, including mapping renewal dates.
• Updating global price book and implementing process to ensure all updates managed expediently.
• Ad-hoc invoice reconciliation management versus price book.
• Manage global price book updates and ensure latest agreed pricing is available and clearly communicated to the supply chain planning teams.
• Support Procurement Director in mapping and budgetary updates of all standard cost material pricing.
• Work closely with PM on NPD projects, including sourcing searches and quotation management.
• Provide full tender support to the PM, including RFI/RFP as directed, including collation of responses and score carding with appropriate analysis provided.
• Management of direct material related e-auctions. Working closely with Supply Chain Planning team on all gift packing project auctions.
• Support twice year Sampling programme, along with finding alternate source as a secondary sampling support company.
• Organising supplier reviews, including annual meeting plans. Responsible for chasing through improvement action management.
• Work closely with PM to develop generic set of supplier KPIs and monitoring of as part of supplier reviews and on quarterly basis.
• Administration management of direct material related Source to Contract e-tool.
• Rebate management tracking and regular liaison with finance team to ensure accurate accruals and ready availability of audit information.
• Take ownership of cost initiative projects as directed by the PM as part of their personal development plan, and in accordance with Procurement Director expected annual savings targets.
• Take responsibility for providing PMs and director summary info from the index tracking tool, along with assessing exchange rate impacts and potential associated risk/benefits
• Work with PMs to ensure Procurement/Legal action log is up to date.
• Support PM in documentation and approval of SOMI, VMI, consignment stock and lead time reduction agreements.
• Set Up and deliver ongoing direct material supply base credit monitoring and proactive feedback to Procurement team of any critical profile changes, using D&B tracker system.

Requirements COMPETENCY MUST HAVES:

• Learning Curve - Capability to quickly take on board and disseminate new data/info quickly and communicate to team effectively.
• Attention to DetailAble to work at an extremely fast pace, without making unchecked errors across a wide range of projects at the same time.
• Conflicting Priorities - Ability to commit to and deliver against deadlines agreed, where there will be multiple priorities to consider and manage.
• Project Management skillsMust be conversant with both sourcing tenders/RFP processes and ideally VAVE project management with suppliers.
• Commercial acumen - Role holder must be keen to develop their negotiation skills, and to develop strong relationships with their suppliers.
• AutonomyMust be able to take responsibility for own resource time, prioritising work according to demands of the PM taking ownership of delivery, with minimal direct support.
• Some knowledge of supply market, supplier capabilities and competitor activity, including ideally index tracking.
• Previous procurement/purchasing experience within Cosmetic or Personal care business.
• Working with suppliers and supply planning teams on supplier lead time optimisations
• Must have Primary/Secondary packaging buying support background.
• Sachet/Mini sampling programme background a distinct advantage
• Some Low-Cost Country Sourcing background would be a distinct advantage.
• Must be strong in data analysis, and have excel analytical expertise, including VLOOKUPs, nest if statements, pivot table filters etc. (This will be assessed at 2nd interview stage).
• Must be comfortable working with ambiguous and/or incomplete information.
• Use and implementation of source to contract e-sourcing tools a distinct advantage.

EXPERIENCE EXPECTATIONS:

Some knowledge of supply market, supplier capabilities and competitor activity, including ideally index tracking.

Previous procurement/purchasing experience within Cosmetic or Personal care business.

Working with suppliers and supply planning teams on supplier lead time optimisations

Must have Primary/Secondary packaging buying support background.

Sachet/Mini sampling programme background a distinct advantage

Some Low-Cost Country Sourcing background would be a distinct advantage.

Must be strong in data analysis, and have excel analytical expertise, including VLOOKUPs, nest if statements, pivot table filters etc. (This will be assessed at 2nd interview stage).

Must be comfortable working with ambiguous and/or incomplete information.Use and im