Assistant Company Secretary

Job Description

At M&G our vision is: to become the best loved and most successful savings and investment business and were looking for people who are excited about joining us on our journey. Were digitally transforming and investing heavily in technology and innovation to develop new and improved customer propositions that really raise the bar for our customers.To help us achieve our vision were looking for exceptional people who live our values and behaviours and who can inspire others; embrace change; deliver results and keep it simple. We know that an inclusive environment makes us more accessible and ensures we attract, engage, promote and retain exceptional people. We welcome applications from all individuals regardless of age, gender/gender identity, sexual orientation, ethnicity/nationality,disability, or military service and welcome those who have taken career breaks. We will consider flexible working arrangements or home working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectivelydeliver in your role. What you can expect from us:We are committed to creating an environment where you can be exceptional at all you do. To help us deliver this, we promise to:

• Challenge Your Limits by creating a stimulating working environment and providing opportunities for you to be involved in meaningful and challenging work
• Support Your Aspirations with a commitment to learning and development that helps you achieve and build your experience with people who want you to succeed
• Value Your Input whereby leaders and managers will involve you in key decisions, listen to your thoughts and recognise the important contribution you make
• Balance Your Life through a work life partnership that focuses on making this an inclusive, diverse and friendly place to work and offers the flexibility and support that enables everyone to be at their best

How do we support our employees: All M&G plc employees will be supported in the workplace through our M&G Employee Assistance Programme (EAP). If you need counselling, confidential financial or legal advice. The service is available 24 hours a day, 365 days a year and offers access to qualifiedprofessionals who can provide specialist information, advice and support on many issues. It offers a broad range of services, including help with family issues, maintaining work/life balance and mental health support. Role Context: This is an all-rounder role for a mid-level Assistant Company Secretary with substantial Board and Committee experience in a busy, dynamic and friendly team. Key Duties & Responsibilities: The Assistant Company Secretary will support the Senior Assistant Company Secretaries and the Deputy Company Secretaries in providing a full range of company secretarial and governance services to the M&G plc Group, focussing mainly on the asset managementside of the business. Responsibilities include:

• Providing high quality, all-round company secretarial support and advice to Boards and Committees;
• Producing accurate, high-quality minutes and other documentation;
• Ensuring the company records and filings are kept up to date;
• Maintaining and developing departmental processes and procedural documentation;
• Working on ad-hoc projects, acting as the CoSec lead where needed; and
• Providing other assistance as required from time to time to ensure departmental objectives are met.

Work Level Accountabilities: Expert:

• For technical specialists, accountable for delivering expert advice or service, using specialist knowledge and subject matter expertise;
• Applies judgement to deliver outcomes, evaluating a range of potential solutions, considering the impact for customers, cost and risk;
• Manages conflicts that may impact delivery;
• Challenges upwards given knowledge of delivery and awareness of complex systems and the broader picture;
• Identifies and anticipates need for changes to continuously improve quality and efficiency of output; and
• Manages resources and risks using expert judgment, know-how and experience.

Skills, Knowledge & Experience required:

• ICSA qualified (or part qualified working towards full qualified status) or equivalent legal qualification;
• Ideally 3-5 years previous company secretarial experience to include company administration, board/committee support and experience of minuting complex meetings;
• Excellent communication skills with experience communicating with a range of internal and external stakeholders, including independent non-executives;
• Highly organised and able to prioritise and manage multiple tasks;
• Experience working in a FTSE/Financial Services secretariat;
• Good knowledge of the Companies Act and Senior Managers and Certification Regime;
• Strong technical IT skills and ideally good working knowledge of Diligent Entities and Diligent Board; and
• Proactive approach, with willingness and adaptability to pick up and run with new challenges. We are a transforming organisation. We need team players who are willing to contribute to know-how (process notes and records), collaborate with the business andbe change-makers as we develop into a gold-standard company secretariat function.

Recruiter: Tom Hunt Work Level: Manager/Expert Closing Date: 30/06/2022 We live by four behaviours at M&G and we ask all our employees to:

• Inspire Others - Support and encourage each other, creating an environment where everyone can contribute and succeed
• Embrace Change - Be open to change, willing to be challenged and able to adapt quickly and imaginatively to new ideas
• Deliver Results - Focus on outcomes, set high standards and deliver with energy and determination
• Keep it Simple - Cut through complexity and bureaucracy, be clear and decisive and never overcomplicate things