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Arts Administrator

Val Wade Recruitment
Job LocationLondon
EducationNot Mentioned
Salary£14.99 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Arts Administrator, World Renowned Museum, London, temp role January - April, £14.99 p/h plus holiday pay.Our client, a world-renowned arts organisation based in London requires an experienced Arts Administrator starting early January 2024. The role supports the International Development Events team planning and delivering a diverse event programme of exhibitionopenings, patrons, development, and international event programmes.Main duties of this role are:

  • This role will not involve operational delivery of events
  • Provide diary management and administrative support for the Head of Dept
  • Planning and coordination of donor trips in Singapore, Venice and Norway
  • Drafting approaches for directors to send to donors
  • Sourcing images and copy, research and writing trip programmes to be sent externally
  • Planning and booking curator and director travel trips, researching and coordinating itineraries
  • Responsible for monitoring and updating databases, ensuring data is being logged correctly
  • Provide full administrative support for the team, inc updating the events calendar, creating, and managing guestlists, logging RSVPs and responding to guest queries
  • Assist at regular events, ranging from small dinners to large receptions
  • Manage large-scale mailings of invitations, pass cards and event programmes
  • Prepare & send regular internal communications regarding forthcoming activities and comms
  • Record minutes, prepare and print agendas, guest lists and notes for regular meetings
  • Support wider team with the administration of international trips and art fairs, including passes
  • Manage the team’s electronic and paper filing, stationery and stock
  • Carry out research projects as and when required by other members of the team
  • Accurately input data & event records on the databases and pull post-event analysis reports and occasional data update projects
  • Responsible for the financial administration of all events delivered by the team
Skills & experience
  • Coordinate financial data and exceptional accuracy in recording, processing within departmental budgets, managing invoice payments and expenses
  • Experience of using Customer Relationship Management (CRM) databases
  • Experience in writing fundraising approaches to HNWI
  • Proven administrative skills with experience in project management
  • Strong organisational, planning and problem-solving skills
  • Time management skills with ability to work flexibly, managing multiple tasks & priorities effectively
  • Excellent written and verbal communication skills, able to communicate diplomatically & effectively
  • High levels of accuracy and a keen eye for detail
  • Strong team player who can work collaboratively, positively and creatively with colleagues of all levels across the organisation
  • Computer literate, with fast and accurate word-processing skills and the ability to use Microsoft package (Word, Excel, Outlook, PowerPoint, MS Teams), Zoom, databases and internet applications
  • An interest and commitment to international arts
This is a great opportunity, apply now!Due to the large number of applications that we receive, only shortlisted applicants will be contacted.Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

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