AP Specialist

Job Description

Location: LondonSalary: £17 - £25 /hr (Umbrella)Contract: 3 - 6 monthsFryerMiles are assistinganexecutive client on an urgent mandate for an AP Specialist to join them. This exciting organisation is furthering their foothold in the Real Estate space and has shown their ability to do so with their ever increasing AUM.This is a great opportunity for someone who is looking for a fast paced and exciting environment to further their own skillset and exposure with a renowned team.The positionThe role is to coordinate the accounts payable function, ensuring timeliness of payments to suppliers and prompt authorisation by authorisers within the business. It involves monitoring of payments waiting to be authorised and identifying points of delayfor resolution.The main responsibilities for the position include: Work with the Technology and Systems Specialist on process improvements Ensure all budgets are included within Horizon/Yardi and that they are linked to potential authorisation, with support from the digital transformation team Monitor payments sent for authorisation on a daily basis within Horizon/Yardi (for non-overseas authorisers) and Flow (for overseas authorisers) and ensure they are being authorised in a timely manner Maintain relationships with authorisers and stakeholders to facilitate communication and influencing to drive efficiency in the payment process Maintain the list of designated authorisers within Flow for overseas directors, ensuring acquisitions and disposals are reflected in a timely manner Ensure all payments are being made prior to due date Ensure regular review for potential payment discounts on early payment and ensure these are being achieved Provide management of the business with ad-hoc support in relation to the payment processes Where requested, complete supplier statement reconciliations Assist with Horizon/Yardi training Field calls from suppliers and resolve queries in a timely manner Continuously review the process for potential efficiency gains and propose changes Escalate issues to management in a timely manner and ensure regular communication of challenges faced Contribute to finance team meetings, updating the team on challenges in the payments process/liquidity Execute movement of cash in accordance with lending arrangements where applicable Monitor funding requests on accounts that are short on money and suggest solutions Monitor outstanding/old payments that have not been authorised/processed. Chase internal approvals for Asset managers/internal directors where appropriate. Assist with new bank account set up/banking access Assist with administration of the HSBC online banking platform and other banking platforms Input of all new budgets and projects onto Horizon/Yardi Internal and External training to new PMs/Accountants on Horizon/YardiCompetencies Organised and proactive; follows up outstanding objectives and actions High attention to detail Good communicator; good at distilling and communicating complex matters both within the team and to those not familiar with accounting convention Strong project and relationship management skills and experience managing a third party relationship with ability to multi-task and prioritise effectively Ensuring priorities are in line with those of the team and the business Meets deadlines both internal and external Commercially aware / professional Proactive identification of areas which require change to improve quality and efficiency in the finance function and the wider businessCandidate profileWe expect the ideal candidate to have the following attributes: Accounts payable experience in a fast paced/dynamic corporate environment Energetic and enthusiastic with a willingness to challenge existing processes Confident and a good communicator