Administrator

Job Description

Peabody has an exciting opportunity for an Administrator at Pembury Community Centre. You will join us on a part time, permanent basis in return for a competitive salary of £22,000 - £28,000 per annum. You will be working 28 hours a week - 4 days a week. Tuesday, Wednesday, Thursday and Friday.The Administrator role: Peabody?s childcare strategy aims to remove barriers that limit parents? entering the workforce by creating innovative childcare models which offer residents flexible and affordable childcare with opportunities for training and employment within the sector. The childcare models include parent-led childcare cooperatives, child-minding businesses, childcare apprenticeships and mobile cr?che services.Responsibilities of our Administrator include: - Ensuring that childcare programmes are delivered to the highest quality standards with the correct materials, trainers and facilities being available- Participating in creating and implementing training programmes- Act as a point-of-contact for trainers and participants- Booking and setting up classrooms and training venues- Managing schedules, records and accounts receivable- Working with our internal Comms team to promote programmes with use of digital media- Maintain training records (e.g. trainee lists, schedules, attendance sheets)- Book training spaces and ensure they?re properly set up- Liaise with childcare project assistant regarding the use of the mobile creche services- Manage changes to course dates, venues and cancellations as appropriate. Ensuring that both customer and trainer specific needs are always considered and catered for- Prepare and disseminate material (e.g. instructional notes, feedback forms)- Stakeholder / Customer Support: Receiving and answering verbal and written queries received from customer and internal staff in a timely manner- Ensure customers receive accredited and attendance certificates- Handle accounts receivable and ensure invoices are paid- Resolve issues as they arise onsite- Submit reports on training activities and results- Recommend improvements or new programmes- Ensure employees and vendors follow established policiesWhat we?re looking for in our Administrator:- Proven experience and work in an adult education or similar role- Ability to project manage- Knowledge of office procedures and billing- Proficient in MS Office; working knowledge of databases and Learning Management Systems (LMS) is a plus- Excellent organisational and multitasking ability- Ability to use Excel spreadsheets to collate and maintain data- Outstanding communication skills- Strong attention to detailDesirable- Knowledge of childcare learning programmesClosing date: 20th December 2019If you feel have the skills and experience to become our Administrator please click ?apply? now to be directed to our careers page and complete your application. Please monitor your emails also during this time.Peabody is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. NO AGENCY INTEREST