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Administrative Assistant

Job LocationLondon
EducationNot Mentioned
Salary£192.80 per day
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, full-time

Job Description

Administrative Assistant Location: London Length: 8 Months Rate: £192.80 p/d PAYE Hours: 9am – 6pm This client is a global software company that specialises in providing cloud-based solutions for workflow automation and digital transformation.Duties:We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. Youre enthusiastic, flexible and a team player with strong interpersonaland communication skills who operates well in a fast paced, ever-changing environment.Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People traveling in-region or to the regionProactively identify and address any issues that may arise during travel, providing quick and effective solutions.

  • In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating
  • Partner with VP+ Executive Assistants when applicable to provide on the ground support when VP+ leaders are traveling in-region
  • Act as a point of contact for executives during their travels, offering support and assistance as needed
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner
Skills:
  • 3+ years of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
  • Youre able to multi-task, including juggling multiple calendars, teams and requests. Youre also flexible in response to changing priorities and needs
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • Youre comfortable interfacing with global leaders and executives
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • High level of confidentiality, discernment and judgment
  • Desire to become a local and ServiceNow ambassador and work under pressure while consistently meeting deadlines
  • Familiarity with international travel regulations and restrictions is a plus
  • Proficient in travel booking platforms and expense management tools
  • You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX

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