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Administration Assistant

Office Angels
Job LocationLondon
EducationNot Mentioned
Salary30,000 - 35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

JOB ROLE: Administration Assistant- FINANCE INDUSTRY MUST BE AVAILABLE IMMEDIATELY ! HOURS: Monday-Friday 9am-6pmSALARY: £30-£35kLOCATION: West End - LondonBENEFITS: Holiday pay, life insurance, pension and more Amazing opportunity to work with a global investment banking firm. The role is very organic and will continue to evolve with the team. DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:

  • Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required
  • Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
  • Cover multiple phone lines, and communicate with clients as requested
  • Send and reply to emails on behalf of professionals; draft other correspondence
  • Maintenance of Client Relationship Management (CRM) Database
  • Research and assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements (including the preparation of company summaries and key peoples biographies)and follow up on any action items (providing notes from prior meetings, tracking personal client details etc.)
  • Prepare and print presentation materials with attention to quality and detail
  • Proactively seek to learn and understand the business to better assist professionals and/ or clients
  • Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
  • Handle confidential documents and correspondence as required, including some personal administration
  • Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
  • Provide back-up to other administrative assistants as required (holiday cover etc.)
SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:
  • Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
  • Excellent oral and written communication skills and high attention to detail Professional presence, positive demeanour and strong interpersonal skills
  • The desire to work as part of a strong team
  • High level of integrity, sound judgement, and strong work ethic
  • Eagerness to work in an entrepreneurial, results-driven environment
  • Proficiency in Microsoft Office Suite, Salesforce experience a plus
If this company and position appeals to you then please apply your CV on-line or if applying via the OA website please send to me directly onThis opportunity is being advertised by the Office Angels West End team.Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch,Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.Our Retail team looks after Fashion and beauty roles nationally.Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Keyskills :
communicationproactiveorganisedtime managementoutgoingdetail orientated

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