Accounts Assistant

Job Description

Accounts Assistant - (Accountancy Practice background)Permanent - £22,000 - £26,000West EndEssential Requirements:- MUST be from Accountancy Firm/ Practice background- Able to do VAT returnsA leading financial services firm, based in the heart of the West End, is seeking a competent Accounts Assistant to support the Finance Director. Typical duties include, but are not limited to the following:- Maintaining the Nominal/General Ledger account code and preparing/agreeing all reconciliations on a monthly (some weekly) basis; Help produce accounts to a minimum of Trial Balance stage; Raising monthly/regular journals after approval from CAO (or Finance Manager); Take responsibility for posting of entries onto NetSuite including (but not limited to):o Accruals & prepaymentso WIP/OPE’so Calculations and adjustments (where appropriate)o Monthly and Weekly reports eg Aged Creditors, Holiday/Deadline adherenceo Extraction from Exchequer (where appropriate)o Facilitate the Review of OPE’s with MD’s (weekly)o Fixed assets register, depreciation, leasehold property, accruals/prepaymento Control account reconciliations (Trade Debtor/Trade Creditor/Other Debtors, Lease etc.); Budget - Marketing and explanation of fluctuations; Assist with Weekly preparation of rolling Fee Forecast; Weekly Debtor reports a; Attend weekly MMM’s Books of prime entry on NetSuite Assist other offices on NetSuite related queries e.g. Stockholm, Italy etc Sales Ledger and administration:o Credit note posting, Cash receipts postingo Raise Sales Invoiceso Write-offs/adjustmentso Production of aged reportso Disbursements/OPE’s controlo Update from responses on Local Fee forecasto Allocate cash items on ledger, maintain records of prime entryo Distribute Aged Debtors report (weekly) Purchase Ledger and administration:o Distribute Aged Creditors report (weekly)o Vendor Invoice posting – follow approval processo Payment to Vendorso Coding of invoices in accordance with firm policieso Supplier statement reconciliation – this will require a proactive roleo Assist on accruals & prepaymentso Handle Payments enquiries to supplierso Purchasing/input functionso BACS processingo Assist with Credit Card entry posting – prior experience of Concur useful but not necessary Project Accounting and administration:o To include a full review of WIP/OPE’s and ensure that the WIP/OPE valuation complies with group policy Cash Book:o Currently maintain three main bank accounts and we update the manual Cash Book entry; Bank reconciliations Continuously monitor cash balances Banking of cash receipts Some legacy bank account closures Weekly group reporting Reporting to the U.S. (as appropriate) Instruct BACS payments Monthly WIP/OPE reports – producing disbursements schedules and WIP and circulating these to fee earners (as appropriate) Help deal with Intercompany transactions and journals Assist with Quarterly VAT Return preparation and Partially Exempt Annual Adjustment Heads of Agreement:o Maintain and keep full records of Heads dateso Ensure correct VAT treatment adopted on invoices allocated for paymento Maintain a separate file on Heads dateso Be able to chase Partners on deals that have gone heads and obtain supporting documentation FCA Complianceo Quarterly reporting of claims;o Reporting of status of FCA/ML forms – in conjunction with Salesforce (internal CRM) Salesforce and client ‘take-on’ program eg AML etcCertain additional ad-hoc duties (as set out by the FD or the Finance Manager) as may be necessary and as when they arise. For example,HR type related duties: Attendance/Holiday Reportso Assist with registero Holiday chart and recordso Sickness recordsPackage:

9am - 5pm

25 days + 1 day for every one year anniversary (up to 30 days)

Pension contributions up to 10%

Axa Healthcare + optical and dental

Great coffee machine and they provide breakfast, soft drinks and snacks all day!

Open plan offices. Gorgeous modern kitchen/communal area.

Death in service

Income protection

Private doctor

Travel insurance

Working from home until safe to go into the offices

If you are interested in this fabulous role, please apply today!