Accounts Assistant

Job Description

About the companyWe are an entrepreneurial, award winning and independent IT firm, offering secure and fully managed IT services. We are a Microsoft Gold Cloud Partner, a Direct Microsoft Cloud Services Provider (CSP) and ISO27001 accredited with prestigious clients in ourportfolio.About the roleReporting to the Financial Controller, the Accounts Assistant is responsible for assisting with the day-to-day activities in the finance department and working closely with the Human Resources department on payroll related activities.This role will suit a professional who is committed to further developing themselves (training will be sponsored by the Company), championing excellence in accuracy across in all interactions with other departments.ResponsibilitiesSales ledger and credit control

• Issue invoices from our automated system in timely manner
• Ensure that all payment terms are adhered to and logged daily on the system
• Manage the credit control. Liaise with customers and answer queries. Work with internal departments and escalate to Financial Controller where appropriate
• Review aged debtors with Financial Controller on a weekly basis
• Prepare weekly aged debtor reports for review with Account Managers and Head of Account Management
• Work closely with the Account Managers to resolve client invoicing queries as required. Hold bi-weekly meetings to review outstanding queries
• Manage the new account set up and credit check process
• Ensure termination charges and final accounts for clients are fully charged and paid in line with the contract, before termination
• Maintain the customer records on the system
• Maintain high level of customer service

Purchase ledger and cash book

• Enter all invoices and credit notes onto the system in timely and accurate manner, with appropriate descriptions
• Enter all payments and receipts into the cashbook daily, and ensure that the direct debits and standing orders are posted daily
• Review and process staff expenses
• Manage the reconciliation of all bank accounts (daily) and company credit card bills (monthly)
• Arrange for invoice approvals in timely manner
• Manage fortnightly payment runs
• Manage the new account set up and adherence to internal processes (ISO standards)
• Maintain the supplier records on the system
• Monitor and track internal purchase orders
• Own the integration between bank and accounting system

Month end pack assistance

• Maintain the fixed asset register and post depreciation journals
• Own the month end sales recurring invoicing and import invoices into the accounting software package (SAP Business One)
• Perform bank reconciliations
• Maintain the prepayments schedule and post prepayment journals
• Analyse payroll and post monthly payroll journals
• Accurately reconcile the balance sheet within defined timescales
• Project accounting analysis - work with the project management function to report on monthly project revenue recognition

Other duties

• Provide ad-hoc reporting to the Management Accountant and/or Finance Director as required
• Be the point of contact internally and externally during the Management Accountant absence
• Collaborate and communicate regularly - be visible to the business stakeholders
• Deliver new starter purchase and sales ledger inductions to relevant functions (i.e. account managers)

Experience and QualificationsMust have

• Working experience in accounting function or, AAT qualified or equivalent
• Solid background in SME bookkeeping
• Very good Microsoft Office skills (Excel skills will be an advantage)
• Experience of successful cross-functional working with people at different levels

Nice to have

• Practical experience SAP Business One

About the person

• Collaborative team player
• Articulate - an excellent communicator who understands the importance of customer focus
• Diligent and precise
• Independent. Proud to own and drive their remit of work
• Mature and credible
• Positive attitude
• Self-driven and results-orientated
• Reliable

Remuneration

• Basic salary £23,000 - £27,000 gross per annum (depending on experience)
• 23 days holiday plus earn additional days for years of service
• Additional day off on your birthday
• Pension scheme
• Hybrid working ( split of 3 days in the office, 2 days working from home)

Keyskills :
AATACCABookkeeping