Communication Assistant

Job Description

JOB DESCRIPTIONDepartmentService Performance and CommunicationsPostCommunications AssistantPost NoNU600Grade5LocationFire and Rescue Service Headquarters, LlantrisantResponsible toMedia Relations and Communications ManagerResponsible forNAThis Job Description refers to the main purpose and responsibilities of the post. It does not necessarily list in detail all of the tasks required to carry out these responsibilities. This job description will be reviewed as and when necessary toensure that it meets the Service’s business requirements.MAIN PURPOSE OF THE POSTTo provide assistance and support to all functions within the Media Relations and Communications team. This will include, but is not limited to, supporting with the collation of media content across multiple channels, providing assistance at a widerange of events, managing the team’s image library and any other administrative duties as required.DUTIES AND RESPONSIBILITIES

1. To support key campaign launches and/or engagement events that promote the Service’s objectives and messaging, by attending alongside other members of the team and other departments within the organisation.

1. To attend and support events organised by the organisation in order to attract talent to the Service and the range of opportunities on offer. To ensure that sufficient resources are available to support attraction and engagement activities, and to maintainrecords of activities.

1. To respond to press office calls by taking messages on behalf of the Media Relations & Communications Manager and other team members, in the event that they are unavailable to answer the call.

1. To provide assistance at media related photo shoots and interviews, as well as for campaign and general video production, by attending alongside other team members.

1. To support the running of focus groups, citizen panels and engagement forums.

1. To assist with the delivery of consultation events, along with other members of the Media Relations & Communications team.

1. To assist in the evaluation of safety and engagement campaigns across the Service in conjunction with the wider team, as well as the Media Relations & Communications Manager.

1. To establish and maintain information databases, campaign planning calendars and to liaise with departments to ensure the Service events calendar is updated on a monthly basis.

1. To establish and maintain the team’s image library.

1. To assist with the collation process for the Service’s internal newsletter and working to draft and finalise content in conjunction with other team members, before approval by the Media Relations & Communications Manager.

1. To collate and edit content relating to campaigns, incidents and engagement activity, in order to assist the team’s digital communications function e.g. for website, intranet and social media.

1. To assist with the scheduling of Social Media content.

1. To assist with taking photography and the recording of audio relating to internal and external video production.

1. To input purchases made by the team to the organisation’s procurement system, ensuring that all goods received are receipted.

1. To organise meetings on behalf of the team and to take meeting notes when required.

1. To provide general administrative support to the department as required.

1. Any other duties commensurate with the grade and post.

GWASANAETH TÂN AC ACHUB DE CYMRUSWYDD-DDISGRIFIADDYLETSWYDDAU A CHYFRIFOLDEBAU

1. I gefnogi lansiadau ymgyrch allweddol a/neu ddigwyddiadau ymgysylltu syn hyrwyddo amcanion a negeseuon y Gwasanaeth, drwy fynychu ynghyd ag aelodau eraill or tîm ac adrannau eraill o fewn y sefydliad.

1. I fynychu a chefnogi digwyddiadau a drefnir gan y sefydliad er mwyn denu talent ir Gwasanaeth ar ystod o gyfleoedd a gynigir. Sicrhau bod digon o adnoddau ar gael i gefnogi gweithgareddau atyniad ac ymgysylltu, yn ogystal â cynnal cofnodion o weithgareddau.

1. I ymateb i alwadau gan swyddfar wasg drwy gymryd negeseuon ar ran Rheolwr Cysylltiadau a Chyfathrebiadaur Cyfryngau ac aelodau eraill or tîm os nad ydynt ar gael i ateb yr alwad.

1. I ddarparu cymorth ar gyfer sesiynau tynnu lluniau a chyfweliadau syn gysylltiedig âr cyfryngau, yn ogystal â rhai ar gyfer ymgyrchoedd a chynhyrchu fideos yn gyffredinol, drwy fynychu gydag aelodau eraill y tîm.

1. I gefnogir broses o redeg grwpiau ffocws, paneli dinasyddion a fforymau ymgysylltu.

1. I helpu i ddarparu digwyddiadau ymgynghori, ynghyd ag aelodau eraill or Tîm Cysylltiadau a Chyfathrebiadau Cyfryngau.

1. I gynorthwyo yng ngwerthusiad ymgyrchoedd diogelwch ac ymgysylltu ar draws y Gwasanaeth mewn cydweithrediad âr tîm ehangach, yn ogystal âr Rheolwr Cysylltiadau a Chyfathrebiadaur Cyfryngau.

1. I sefydlu a chynnal cronfeydd data gwybodaeth, amserlenni cynllunio ymgyrchoedd ynghyd â chysylltu ag adrannau i sicrhau diweddaru amserlen digwyddiadaur Gwasanaeth yn fisol.

1. I sefydlu a chynnal llyfrgell ddelweddaur tîm.

1. I gynorthwyo ar broses goladu ar gyfer cylchlythyr mewnol y Gwasanaeth a gweithio i ddrafftio a chwblhau cynnwys mewn cydweithrediad ag aelodau eraill or tîm cyn ei gymeradwyo gan Reolwr Cysylltiadau a Chyfathrebiadaur Cyfryngau.

1. I goladu a golygu cynnwys syn ymwneud ag ymgyrchoedd, digwyddiadau a gweithgarwch ymgysylltu, er mwyn cynorthwyo swyddogaeth gyfathrebu ddigidol y tîm e.e. ar gyfer y wefan, y fewnrwyd a chyfryngau cymdeithasol.

1. I helpu i drefnu amserlenni cynnwys Cyfryngau Cymdeithasol.

1. I gynorthwyo â thynnu lluniau ffotograffiaeth a recordiadau sain syn gysylltiedig a chynhyrchu fideos mewnol ac allanol.

1. I fewnbynnu pryniannau a wnaed gan y tîm i system gaffael y sefydliad, gan sicrhau bod derbynneb ar gyfer pob un or nwyddau a dderbynnir.

1. I drefnu cyfarfodydd ar ran y tîm a chymryd nodiadau cyfarfod yn ol y gofyn.

1. I ddarparu cymorth gweinyddol cyffredinol ir adran yn ôl y gofyn.

1. Unrhyw ddyletswyddau eraill sy’n gymesurol â’r raddfa a’r swydd