Operations Administrator

Job Description

*Are you a superstar Administrator and Finance whizz with excellent attention to detail*Do you enjoy providing a first-class level of Customer Service*Would you like to work for a highly successful company whose business is set to double in revenue over the next two years within a family feel positive cultureOffice Angels Livingston are collaborating with a highly successful contractor to the Oil, Gas and Renewable Energy Sector for a Permanent Operations Administrator. The role is perfect for someone who has a proven track working in a fast-paced, customercentric support role. The successful applicant will be well organised, meticulous with an eye for detail and able to work as part of a team and on their own initiative with minimum supervision. The role is 100% office based in Livingston, West Lothian. Officehours 8.30am-5pm, Monday-Friday, salary up to £25,000 depending on experience.Role OverviewAs an integral part of the team, the successful applicant will act as a main point of contact for all sub-contractors and support the operations and recruitment teams with all related tasks required to onboard successfully. You will also take ownership offull administration tasks ranging from ensuring full compliance through to finance related tasks including invoicing to ensure the seamless running of the department.Main responsibilities:

• Acting as a main point of contact to both internal, external stakeholders and subcontractors, always giving a first-class customer experience both in person and in all correspondence, ensuring to follow up all queries to resolution.
• Coordinate the full 360 recruitment process with all subcontractors including from initial applications through to arranging interviews, vetting and full onboarding processes, always working within compliance guidelines.
• Take ownership of and manage high volumes of communication and efficient workflow and to provide quality administrative support to the team.
• Updating and ensuring accuracy of data on all databases, spreadsheets as well as reports in a timely manner.
• Ensuring continuous improvement of systems and key company documents, making as efficient as possible and always ensuring to achieve the highest levels of compliance, health and safety, legislation, and policies.
• Working alongside the team to ensure invoice processing including expenses, timesheets and general month end support are processed and signed off in time.
• Escalating any issues and communicating with the team.

Experience and Attributes required:

• Preferred but not essential experience in Finance as well as the Renewables and/or Construction industry.
• Proven experience in a similar Administration/Business Support role.
• Exceptional communication, customer service skills and relationship building abilities.
• Excellent organisational and administrative skills, able to work well under pressure and adapt to change.
• Strong attention to detail.
• Ability to work without supervision as well as within a team.
• Excellent time management skills.
• Proficiency with Microsoft Office Programs.
• Able to implement continual improvements and take an analytical/logical approach.

Interested Contact Nadia Gray at Office Angels Livingston email or call Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.