Senior Exchequer Services Officer

Job Description

We are currently recruiting for an Senior Exchequer Services Officer to work for Merseyside Police at their Police Headquarters in Rose Hill Liverpool.This will be a temporary ongoing role with a potential of becoming permanent working Monday to Friday 36.50 hours a week.PLEASE NOTE DUE TO POLICE VETTING CRITERIA YOU MUST HAVE RESIDED WITHIN THE UK CONTINUOUSLY FOR THE PAST 3 YEARS.Job PurposeTo contribute to and to monitor processes and procedures so as to maintain effective central payments systems and income recovery on behalf of the Force. To support and deputise for the Exchequer Services ManagerPRINCIPAL ACCOUNTABILITIES

• To support, and deputise for, the Exchequer Services Manager so as to ensure that there is continuity of service on a day-to-day basis.
• Administer the Force Sundry Debtor systems. Monitor the processing and issuing of new debtor invoices. Create new debtor master records so that official invoices can be issued to debtors.
• Manage the recovery of sundry debts including payroll and use and occupation charges, issue reminders, follow-up letters and decide upon the appropriate measures to achieve recovery.
• Liaise closely with the Payroll Client Unit and the external payroll provider with regard to the recovery of overpaid salaries to ensure debts are repaid in a timely manner and in line with force criteria.
• Negotiate and enforce repayment schedules when debtors are experiencing difficulty repaying debts to ensure that debts are recovered in a manner which is sensitive to the circumstances of the debtor.
• Initiating action to recover overdue debts, including instructing Knowsley Legal Services to pursue legal action and initiating cancellation or write-off procedures in respect of unrecoverable debts. Ensuring that all monies owed to the Force are eitherrecovered in full, or else treated in a manner that is consistent with the policy and procedures of the Police Authority. Cancel debts raised in error or settled by means other than payment via sundry debtor systems. Prepare write off files for approval byHead Of Finance and/or the Police Authority.
• Provide advice and guidance to the Force with regard to the collection of new forms of income e.g. income generation initiatives such as the Alarm Policy scheme, the Driver Improvement Scheme, etc. so that such schemes are consistent with policy and proceduresand statutory requirements, and in particular, VAT legislation.
• Initiate reports and check data for submission to the electronic banking system so that creditors can be paid electronically (Bankers Electronic Funds Transfer systems).
• Produce payments by BACS and cheque as and when required, and to take action to cancel payments when required, while ensuring that remedial action, including notification to the bank has been taken prior to payments being reissued. Ensure the security ofpre-signed cheques and the safety of the personal issue Bankers Electronic Funds Transfer submission smart card so as to avoid misuse that could result in financial loss to the Force, and to comply with the BACS terms of issue accepted when the card is used
• Create and amend creditor master records so that purchase orders can be created and payments can be made in accordance with authentic details. Monitor the review of suppliers statements so as to maintain an efficient cycle of payments.
• Promote the use of electronic payments with suppliers and other creditors so as to minimise the use of cheques and contribute to the Forces obligation to develop ecommerce.
• Provide cover, as and when requested, for the duties of HQ Cashier, so as to ensure continuity of the day-to-day services as required of the Force level Imprest.
• Maintain a register of Mersey Tunnel Fast Tags, monitor their usage and issue/cancel tags upon request.
• Be accountable for all Health & Safety Issues, to include risk management, pertaining to the post holders area of responsibility in order to fulfill the statutory obligations of the Health and Safety at Work Act 1974

KNOWLEDGE AND EXPERIENCE

• Part-qualified AAT status (or practical comprehension thereof) is essential
• Knowledge of current VAT & Construction Industry Scheme legislation
• Advisory understanding of law & legal processes in respect of debtors
• Operational history of adherence to boundaries of financial policies & procedures for income recovery
• Working experience of a financial accounting system
• Flexible oral & written communication skills - especially regarding negotiation
• Capacity to work to tight deadlines, effectively prioritising own workload

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