Senior Contracts Manager

Job Description

Could you draft a contract from scratch if you had toDo you have experience of working in a contracts management or legal roleConsider the role of Senior Contracts Manager with Reed In Partnership!We are on a mission to be the partner of choice for developing people and their communities. Reed in Partnership is a public service provider specialising in skills training for the long-term unemployed, increasing employment opportunities by working with employersand providing youth services.The roleThe Senior Contracts Manager reports to the Head of Contracts and Procurement and provides essential support to Operations Management, Heads of Support Teams and to the Finance Director in contracting for purchased services. The Senior Contracts Manager rolewill require the individual to support Operations by supporting the production and negotiation of all contractual documentation relating to mobilisation, contract management and close down of suppliers in the supply chain network.Key to the role is an ability to understand complex and varying contractual relationships with commissioners, supply chain partners and subcontractors and ensure that these are accurately reflected in all drafted contractual documents.The role will require a capability to produce contracts that fully reflect the passing down of commercial and financial risk to supply chain partners, while identifying and mitigating risk in the commissioner contracts. Interest in ensuring accuracy in contractualdocumentation and an attention to detail are essential for this role. The Contracts Manager role will be largely office based and will involve excellent coordination, liaison and communication with the wider Operational Management team who will be out meetingand negotiating with partners and subcontractors.The role will also produce and coordinate signatures for Heads of Agreements, Confidentiality Agreements and supplier agreements among others. The role will be responsible for producing back to back contracts which flow down to supply chain partners and ensuringthat as the delivery moves into business as usual, that any necessary variations and amendments are undertaken and a speedy response is provided to notifications of breaches, or request for terminations.The role is part of the Contracts Management team which acts as a gate keeper for all contracts and drives the process of contract production, administration and finalisation.Key ResponsibilitiesContract management and control An essential theme running through the Senior Contracts Manager role, is their input to the successful running of the whole supply chain. The role will require the individual to be the gate keeper for all contracts and contribute to the process of contractproduction, administration and finalisation. This includes the management of contracts with any second tier providers.

• Reporting to the Head of Contracts and Procurement Management on all aspects of contracts management
• Supporting the production of finalised contracts assigned to the role
• Coordinating the administration, across the whole UK provider network, to keep contracts up to date, deal with any amendments, variations or breaches and handle contract terminations.
• Working with the whole Operations team where delivery is outsourced to respond to contractual requirements and communicate updates on progress.
• Maintaining accurate records and archives of all contract documentation
• Production and coordination of heads of agreement document including delivery profiles and pricing schedules.
• Liaising with the finance department regarding the commencement of any contracts work further to the production of heads of agreements.

MobilisationThe Mobilisation stage will commence upon contract award and will cover the period up until the Go Live date. This aspect will require excellent coordination and rapid response to a potentially changing supply chain structure, including the replacementof any supply chain partners or subcontractors who are no longer able to support delivery, and the production of all associated documentation.

• Supporting the Head of Contracts and Procurement Management in producing contracts relevant to the type of Supply Chain partner which are in line with the Heads of Agreement and any subsequent agreed variations to meet all contractual requirements.
• Managing the administration and coordination of contract and SLA signatures across the whole network
• Ensuring that all necessary expectations, including infrastructure, resources, performance, delivery, data security, control environment and finances, are accurately reflected in all agreements.
• Mobilisation of specific supply chains as necessary
• Internal communication and briefing as necessary with Operations and other teams with regard to specific contractual terms

Management and Business As Usual (BAU)The core, and ongoing business as usual role is the ongoing management of all contractual terms and any necessary amendments, variations, breaches or terminations. This will require, in some instances, a quick response to requests from the Operations Managementteam. This will also require the role to contribute to the identification of risks and best practice and to keep up to date with the status of contractual relationships within the Supply Chain through strong communication with the Operations Management team.Productionof contract variations or amendments for assigned contracts

• Invocation of step in rights.
• Notification and management of minor and major breaches and attendance at meetings as required to support in the delivery.
• Termination for cause or by mutual agreement: facilitation and documentation.
• Identifying risks in contracts as part of the risk management framework.
• Identification of improvements and best practice as part of the performance improvement framework.

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