Finance Administrator

Job Description

Introduction Be part of something great Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on peoples lives.From assessments and health services to employability programmes and specialist support, we do work that matters with people who care. Job Summary Reporting to the Finance Transactional Supervisor, this role covers a broad spectrum of financial responsibilities and administrative duties. The role will form part of the Finance Transactional Team and each Finance Administrator has specific responsibilitieswithin the Department. However, there will be a requirement to have a good knowledge and understanding all responsibilities within the Department to provide flexibility and variation within the team. Responsibilities of the Finance Administrator will include; Raising sales invoices, collections and resolution of queries Maintaining good control & monitoring of debts Dealing with queries & requests from Internal & External Customers/Suppliers Administration and credit checks etc. for all new accounts Processing purchase orders Processing of purchase invoices / credit notes Providing the business with a Banking service, including cheques, petty cash, candidate bank payments Preparing payment runs, processing BACs payments Completion of bank and ledger reconciliations IT Purchasing and processing payments Providing the Business with a purchase card service including query resolution, support and training. Controlling petty cash in all locations, ensuring reconciliation to the General Ledger. Ensuring all incoming applications for Customer & Supplier accounts are dealt with within agreed service levels Maintenance of supplier and customer master data, ensuring all paperwork is filed and records are up to date Periodic blocking and archiving of inactive customer and supplier accounts Ensuring Supplier & Customer accounts are reconciled on a regular basis in accordance with company requirements.Essential Job Duties 1. Processing of sales invoices, cash collection including query resolution 2. Management of the purchase invoice processing and payments (BACS, CHAPS).3. Managing the purchase card service including resolving queries, providing support and training.4. IT purchasing and updating records5. Daily bank posting 6. Setting up of new Customer Accounts7. Processing of purchase order requisition.8. Dealing with queries & requests from internal & external Customers & External Suppliers.Education and Experience Requirements Must be educated to a minimum of GCSE level or equivalent including Maths & English at grade C or above. Finance related qualifications would be preferred but not essential Experience of sales and purchase ledger and knowledge of all related procedures Experience of banking & bank/ledger reconciliations IT literate, with strong excel skills Excellent inter-personal & communication skills & the ability to maintain confidentiality To be able to work on own initiative & as part of a team Experience in dealing with both internal and external stakeholders Attention to detail is essential Must be able to work under pressure & towards tight deadlines Professional, self motivated, confident, flexible and adaptable.EEO Statement MAXIMUS is committed to developing, maintaining and supporting a culture of equality and diversity in employment in which our employees as well as candidates for employment are treated equitably. We understand that a diverse workforce adds to our competitiveadvantage; and as such, we aim to ensure that job applicants do not receive less favourable treatment on the grounds of sex, race, marital status, disability, age, PartTime or fixed term contract status, sexual orientation or religion, or is disadvantagedby conditions or requirements that cannot be shown to be justifiable. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.Where reasonable, MAXIMUS will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.