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Personal Assistant (Temp)

The Jeya Group Ltd
Job LocationLeeds
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time 9 to 12 Months Maternity Cover

Job Description

Personal Assistant

  • 9-12 Months Maternity Cover
  • Leeds, Office based (Potentially moving to hybrid)
  • Create and maintain key relationships internal and external stakeholders
  • Extensive diary management: Managing a high level of meetings, last minute changes and resolving scheduling conflicts ahead of time. Ensuring appropriate travel, meeting rooms and catering is organised.
  • Portfolio companies: Organising ad-hoc meetings, scheduling board meetings, ensuring key contacts are up to date on CRM
  • Documentation: Creating/managing NDA process from creation to completion and ensuring they are filed/completed before project commences
  • CRM: Pro-active management of system by ensuring contacts are accurate, updating company and deal records (as deals progress), ensuring relevant documents are filed and all meetings are tracked/assigned to company in a timely matter.
  • Events management: Budgeting, sourcing venues, catering, coordinating diaries and invites, onsite support at the event as required. Ensuring details are logged in Compliance system.
  • General administration: Processing of expenses through Concur, preparing presentations, database, spreadsheets, letters, word processing, ad-hoc photocopying/printing/scanning/postage.
  • Screen and direct telephone calls as required
  • Office management - respond to general office management enquiries from staff and visitors. Front of house, office supplies, building management.
  • Set up of virtual meetings, stocking of meeting rooms and arranging teleconferences etc
  • PA support: Provide cover to 1 other Leeds PAs during office hours, with customer meetings and reception plus cover for leave periods
  • Proven experience working as a 1:1 PA/EA as well as experienced supporting a team
  • Significant experience of supporting at Senior Executive level
  • Knowledge of administrative and secretarial procedures with an advanced knowledge of MS packages
  • Highly organised with excellent ability to coordinate people and resources with a hands on and can do attitude
  • Proactive approach to finding ways in assisting investment team in the office and with their administration
  • Ability to adapt to an ever-changing environment
  • Outstanding communication skills and professional, courteous manner and the ability to get the best out of people.
  • Calm and measured with the confidence and ability to take control of the smooth and efficient running of the Leeds office
  • Experience ideally gained within a corporate financial or professional services environment, corporate and or blue chip environment
  • High level of attention to detail.
Preferred:
  • Experience gained within Financial or Professional Services.
  • Proficient in basic IT troubleshooting

Keyskills :
Front HouseGeneral AdministrationSecretarialKey Relationships

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