Office Manager

Job Description

About UsWere an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 weve been finding better, more sustainable ways to solve complex technology problems for some of the worlds leading organisations and delivered solutionsthat millions of people use every day.In the last 30 years we won several awards, including a prestigious Queens Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach.Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery.We want to continue to grow our team with people just like you!About the RoleBJSSs Leeds Office is the largest of our digital delivery hubs and is an exciting place to be. The Office Manager will be a key part of the team, overseeing the support functions which keep the office delivering. All our offices adopt a relaxed and friendlyapproach, and were looking for an individual who will play a key part in ensuring that we retain and enhance this as we grow.AccountabilitiesThe Office Manager will be accountable for all the aspects of the physical office, including but not limited to:

• Physical Security

• Working with the BJSS security team to ensure that company security policies are met within the Leeds office.
• Being accountable for the local office alarm system and CCTV.
• Issuing passes and lanyards to guests and new starters

• New Starters

• Ensuring that new starters are made to feel welcome and have a great induction into the firm, alongside setting them up in BJSS systems
• Making sure all new starters have the relevant kit for day one and an induction schedule
• Liaising with the Central Operations and Onboarding team to ensure all new starters are set-up and onboarded without any issues

• Events Management

• Events Budget Management
• Arranging venues & Coordinating speakers, for virtual and physical events including but not limited to:

• Quarterly townhalls
• Christmas party
• Business development events for clients
• Office socials, clubs, and Annual Summer Strategy Events
• Event reception and guest management

• Office Environment & Facilities

• Working closely with the Local Leadership Team to create a warm and friendly environment and building on the BJSS culture within Leeds
• Accountable for ensuring the office is clean and tidy, both by coordinating the cleaning and maintenance firms that we use, and responsible for ad-hoc tidying throughout the day
• Ensuring the office and kitchens across all floors are fully stocked and supplied
• Managing accounts e.g. cleaners, building facilities, new suppliers and ensuring they go through the Supplier onboarding process
• Maintaining and managing office environment policies, such as clear desks
• Liaising with building management

• Budgets / Accounts
  • Managing the office costs to budget
  • Raising POs for both BACS and credit card payments and ensuring appropriate processes are followed
  • Liaising with the accounts team on any queries

• Processes and process improvements - operating and designing processes to make the office environment move smoothly
• Health and safety

• Ensuring an adequate number of staff are First Aid / Fire Warden trained
• Managing the Fire safety - yearly risk assessment and Fire extinguisher checks
• Maintaining records and ensuring all relevant checks, servicing and certifications are up to date
• Requesting documentation from third party suppliers

About YouThis is a great opportunity for an existing Office Manager or someone with transferable skills looking to progress. Were ideally looking for someone with experience of:

• Line management or experience of coordinating staff (Essential)
• Event management (Essential)
• Working to, and managing, a budget (Essential)

Were looking for someone who is:

• Friendly and approachable
• Organised and can effectively prioritise workload
• Calm & professional with a positive attitude.
• Happy to get involved and help with all areas where required
• A great team player
• Work with minimal day-to-day supervision

At BJSS, we value the diversity of our people and the varied experiences, expertise, backgrounds, and perspectives they bring. We work hard to foster a culture where those differences can thrive and where every one of us can fulfil our potential.Some of the Perks

• Flexible benefits allowance - you choose how to spend your allowance (additional pension contributions, healthcare, dental and more)
• Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individuals need, including 24/7 GP services, mental health support, and other
• Life Assurance (4 x annual salary)
• 25 days annual leave plus bank holidays
• Discounts - we have preferred rates from dozens of retail, lifestyle, and utility brands
• An industry-leading referral scheme with no limits on the number of referrals
• Flexible holiday buy/sell option
• Electric vehicle scheme
• Training opportunities and incentives - we support professional certifications across engineering and non-engineering roles, including unlimited access to OReilly
• Giving back - the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech
• You will become part of a squad with people from different areas within the business who will help you grow at BJSS
• We have a busy social calendar that you can chose to join- quarterly town halls/squad nights out/weekends away with families included/office get togethers
• GymFlex gym membership programme