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HR Coordinator

The Consulting Consortium Limted (TCC)
Job LocationLeeds
EducationNot Mentioned
Salary£23,000 per annum, pro-rata
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, part-time

Job Description

Job SummaryWe are seeking a conscientious and proactive individual with HR Coordinator experience to cover a period of maternity leave for up to 12 months, working a minimum of 22.5 hours and up to 28 hours per week. The core role is to support the HR & Office Manager with a range of HR operational responsibilities, working within the HR team alongside the Leeds office support function. Experience working within an HR function is essential (minimum 12 months) and the right candidate will have working knowledge of HR policies and processes, an excellent standard of spoken and written English, strong IT and organisation skills and a high degree of attention to detail and accuracy.HR

  • Management of the HR email inbox, responding to employee and line manager queries within appropriate timescales.
  • Data inputting and maintenance of employee records within HR system.
  • Operational support with recruitment, including arranging interviews, liaising with candidates and collating candidate documentation.
  • Preparation of job paperwork for new joiners and liaising with candidates to ensure all relevant paperwork is completed and proof of address and ID returned to commence onboarding process.
  • Carrying out all pre-employment checks, including credit, DBS, sanctions and right to work checks, keeping the HR & Office Manager and hiring manager regularly informed of progress.
  • Setting up new employees on HR system and liaising with the hiring manager and IT regarding IT equipment required.
  • Preparing new joiners’ holiday allowance calculations.
  • Administration of employee absences, ensuring absences of all types are recorded on system and absence and return to work documents are completed and filed, notifying the HR & Office Manager when absence triggers have been reached.
  • Basic advice to line managers on policy queries and absence management processes, with support from HR & Office Manager where required.
  • Maintenance of holiday booking system, ensuring holiday allowances are accurate and responding to queries related to holidays.
  • Management of Holiday Trading Scheme process, liaising with managers and employees and actioning approved requests.
  • Preparing HR Notices to communicate HR messages to employees.
  • Monitoring of probationary periods, liaising with line managers to ensure probationary reviews and relevant paperwork are completed.
  • Administration of employee benefits and responding to queries relating to these.
  • Working alongside Leeds Support and IT colleagues, ensuring the leavers process is followed correctly, with relevant documentation completed and updated on HR system.
  • Preparing leavers’ holiday calculations.
  • Drafting of HR letters and emails for HR & Office Manager’s review and approval.
  • Back-up support answering calls to the Leeds phone line and responding to emails sent to Leeds office support mailbox.
  • Carrying out any other administrative duties which may be required to support the business.
    • Management Support
  • At all times work to TCC standard operating practices and arrangements to ensure that risk is minimised and that quality is high. If any errors are identified this must be communicated to a member of management immediately.
  • Support the HR & Office Manager with a range of administrative duties and HR processes.
  • Provide administrative or technical support to management when required.
    • Qualifications
  • Minimum 5 GCSEs/O Levels grade A-C (or the equivalent), including English and Maths.
  • Aptitude to gain CIPD qualification (foundation level certificate).
    • Skills
  • Ability to maintain confidentiality and act with discretion, using sound judgement to apply empathy and diplomacy where appropriate.
  • Excellent communication and interpersonal skills both written and oral in order to work successfully with managers and employees to gain support and co-operation at all levels.
  • Effective communication skills to ensure HR matters are dealt with tactfully and sensitively, issues and challenges are communicated clearly and accurately.
  • Good organisational, time management and task prioritisation skills are required to ensure processes with time constraints are dealt with in a timely manner to meet deadlines.
  • Ability to produce clear and accurate management information.
  • Ability to work on own initiative and identify opportunities to improve processes and increase quality.
  • Good IT skills, including the use of HR systems and Microsoft Office applications.
    • Experience & Knowledge
  • Previous experience within a HR environment (minimum 12 months).
  • Good general administration experience.
  • Experience working in a financial services company is desirable but not essential.
  • Working in a busy environment with tasks that require a swift turnaround.
  • Inbound and outbound call experience.

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