HR Assistant

Job Description

HR AssistantNorth LeedsUp to £30,000 DOEYou will be responsible for providing an efficient and responsive HR service to line managers and department heads, as well as ensuring that the Company policies remain up to date. This involves a wide range of support activities inside the Group HR department,from coordinating meetings to maintaining the employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. * Oversee the recruitment process, such as sourcing candidates, working with recruitment agencies, filtering applications, posting adverts, conducting telephone interviews arranging and attending face to face interviews.* Make job offers and produce employment offer documents, contracts and arrange induction training. Provide feedback to unsuccessful applicants and keep records of those candidates who may be suitable for alternate or future roles.* Work with the training department to track probation reviews, review deadlines to ensure timely completion and documentation.* Advising line managers on employment related topics such as absence management, maternity, paternity & working arrangements, absence & lateness management etc.* Act as first line contact external HR queries, including reference requests and escalate where needed.* Compile and update employee records (hard and soft copies).* Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).* Coordinate HR projects (meetings, training, surveys etc) and take minutes.* Continually monitor employment terms to ensure managers and staff are informed of end of fixed term contracts or any other contractual changes.* Properly handle complaints and grievance procedures.* Assist with Payroll compilation including notifying of changes to staff salaries and benefits, new starters and leavers.* Assist with administration of staff benefits.* Work with the training department to issue reminders for one to one reviews and the collation of documents upon return, identifying any development and training needs. Highlight to HR & Operations Director any HR issues which may have been raised or addressed.* Ensure all leavers and changes to staff contracts are processed in line with the relevant HR process.* Other ad-hoc administrative and general office work.Key Skills:* Excellent speaking and listening skills, ability to share information effectively, while paying careful attention to concerns and questions from employees and job applicants.* Must be detail oriented, ensuring documents and processes are compliant with current legislation and when maintaining employee records be accurate.* Discretion and trustworthiness: you will often be party of confidential information.* Flexibility and adaptability.* Organisational skills and the ability to multitask.* The ability to be proactive and take initiative.* Exceptional organisational and time management skills.Skills / Qualification* Ideally 1-2 years experience as an HR coordinator or relevant human resources position* Knowledge of human resources processes and best practices* Strong ability in using MS Office * Experience with HR databases* In-depth understanding of sourcing tools, like resume databases and online communities* Familiarity with social media recruiting* CIPD Level 3 - preferred not essentialCLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.

Keyskills :
RecruitmentHR AdminHR AssistantRecruitment Admin