Exam Board Administrator

Job Description

Kaplan Open Learning is seeking to appoint an Exam Board Administrator to join our busy Exam Board Administration Team. Our Exam Board Administrators work in a fast-paced environment, supporting the activities of Boards of Examiners by collating and maintainingaccurate student data on progress and achievement, managing communication of outcomes to students and co-ordinating recruitment of external examiners.About UsAt Kaplan Open Learning, we are experts in online Higher Education. Working closely with our partner universities, our vision is to become a world leader in online learning, making higher education accessible to anyone with the potential and driveto succeed.We develop, deliver, support and market, sector-leading online higher education programmes to a global student audience. Our innovative and unique online pedagogy utilises the latest digital learning technologies to provide teaching excellence and a world-classstudent experience.We work in collaboration with our university partners to develop engaging, interactive learning materials using the latest digital learning technologies. This approach blends our unique online pedagogy with the research-led subject expertise of our partners.Find out more about our online provision at University of Essex Online and Online.Liverpool.ac.uk.About the roleBoards of Examiners Meetings

• Collate data relating to student grades and academic performance to produce Board of Examiners documentation which is accurate and timely.
• Liaise with academic and student services colleagues to investigate and resolve complex queries related to the academic profiles of individual students.
• Coordinate and actively participate in Pre-board meetings to review and check documentation for accuracy prior to presentation at the Board of Examiners.
• Attend Board of Examiners meetings

Following the Board of Examiners Meetings

• Update the student management system with the outcomes of the Boards of Examiners ensuring accuracy and timeliness.
• Collate information to notify students of the outcomes from the Board of Examiners, ensuring appropriate advice and guidance is provided regarding academic progress.
• Where appropriate produce Pass Lists for relevant university partners to enable production of degree certificates.
• Production and dispatch of student transcripts.
• Dispatch of degree certificates.

General

• Coordinate the recruitment process for External Examiners, liaising with academic colleagues to identify nominees for approval by the relevant university partner.
• Liaise with university appointed external examiners regarding their Board of Examiners responsibilities.
• Develop an in-depth understanding of partner university regulations and how they relate to student progression.
• Collaborate closely with internal colleagues and colleagues at partner universities to ensure that quality assurance procedures are followed appropriately.
• Provide secretarial support to relevant meetings, including agenda creation, circulation of papers and minute taking.
• Attendance at a university partner graduation ceremony as required.

About You

• An enthusiastic, effective team worker who enjoys working in a fast-paced deadline-driven environment
• Able to travel to the central Leeds office on a quarterly basis as a minimum
• Bachelors degree or experience of working in the education sector in a similar role
• Strong administrative background and will have worked in an environment where you were required to follow complex administrative processes.
• Excellent written communication, problem solving skills and an eye for detail
• Good interpersonal skills
• Highly organised, with ability to manage own workload
• Confident and experienced user of Microsoft Excel, including but not limited to; data input, data extraction, use of tables, filters and formulae.
• Excellent standard of digital literacy in Microsoft Office (Word, Powerpoint), Zoom, Skype

Desirable

• Experience of working in UK Higher Education
• Experience of Boards of Examiners procedures in UK Higher Education
• Awareness of Quality Assurance procedures in UK Higher Education

What we offer

• Salary £21,500 - £23,000 per annum + benefits
• Working hours 37.5 per week
• Pension scheme
• 25 days holiday per annum
• Life assurance and income protection schemes
• Central Leeds location with remote working opportunities
• The opportunity to grow as part of a division in a successful multi-national education company.

How to applyPlease submit your CV and a covering letter. In your cover letter please answer the following questions to help us understand how your skills and experience relate to this role:

• What interests you about the role of Exam Board Administrator (100 words)
• What are the key aspects of your experience that make you suitable for this role (100 words)

Closing Date: Sunday 3rd July 2022At Kaplan International, we are committed to working in a diverse organisation and strive to provide equality of opportunity for all. We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation,gender reassignment or identity, pregnancy and maternity, race, religion or belief and marriage and civil partnership.As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check.Applicants must be able to provide proof of eligibility to work in the UK.

Keyskills :
Microsoft ExcelPowerPointMS Word