Conveyancing Assistant

Job Description

Role: Conveyancing AssistantLocation: LeedsSalary: £21,000 - £24,000Schedule:Monday - Friday (8.45am - 5.30pm)Job Type:Full time,Permanent.Interaction Recruitment are working with a leading Conveyancing firm looking to recruit an organised, experienced Conveyancing Assistant to work alongside conveyancing fee-earners and provide efficient, proactive, high quality conveyancing services to clientswhilst maintaining excellent relationships with 3rd parties. This is a fast paced role with multiple and conflicting deadlines therefore you need to be highly organised, have knowledge of conveyancing and be an excellent communicator.Conveyancing AssistantResponsibilities:

• Take enquiries and provide quotes to prospective clients
• Update clients with progress of their matter
• Pro-actively respond to enquiries from clients, the other side, estate agents, referrers, lenders and other third parties in writing, in person or on the telephone
• Request searches, relevant documents, redemption statements, deeds and required information from the Land Registry, Search Providers, lenders and other 3rdparties
• Draft transfer deed and replies to requisitions where required
• Prepare for exchange of contracts
• Prepare completion statements, bills and set the file up for completion,
• File management – file notes, telephone notes, emails, updating case management system, dealing with incoming and outgoing post, filing,
• Completing the closing file process.
• Managing and dealing with multiple and conflicting deadlines.
• Communicate professionally with all parties, internal and external.
• Highlight any issues or concerns regarding the file to the fee-earner.
• Adhering to all anti-money laundering procedures, performing AML checks and compliance with the firm’s accounting procedures.
• Managing fee-earner’s emails in their absence.
• Digital dictation as required.
• Any additional duties as required to help with the smooth running of the practice.
• To ensure confidentiality and security for all firm and client documentation and information.

Conveyancing Assistant Key Traits:

• Proficient at using MS Office, particularly Word and Outlook
• Excellent English language and client care/customer service skills
• Excellent communicator with clients, colleagues and third parties
• Capable of using diplomacy, tact and sensitivity when dealing with others
• Excellent team player
• Ability to work autonomously
• Excellent time management skills with the ability to manage conflicting priorities effectively
• To have the initiative and desire to be able to raise the firm’s profile
• Possesscommercial awareness
• Ability to make timely and well considered decisions
• High attention to detail and accuracy with figures
• Excellent telephone manner
• Ability to inspire and motivate self and colleagues
• Commitment to continuous improvement and providing a high quality service
• Taking ownership for informed decisions and delivering quality outcomes
• High degree of personal integrity and commitment to fairness, diversity and equality
• Willingness to participate actively in training and development
• Genuine willingness and desire to progress themselves and the department/business they work within.
• Professional appearance
• Excellent time keeper

Conveyancing Assistant PreviousExperience:

• Minimum of 2 years experience in a conveyancing department working as an assistant
• Experience using case management systems and Anti-Money Laundering Processes

Conveyancing Assistant Desirable Traits:Experience with:Land Registry practice and procedure, CQS protocol and procedures, use of FormEvo, managing case-load paperless or paper light.Knowledge of:Law degree, commercial property, other areas of law.If you are interested in this Sales Executive role, please submit your CV.If you have any questions, please contact me on|Conveyancing Assistant