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Contract Co-Ordinator/Team Administrator

Savills
Job LocationLeeds
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

This role is based in the Leeds Office to work with Client Director and Property Managers, Client Accounts, The Hub and other members of the Savills Management Team throughout the country to ensure a high level of coordinator service delivery across contractsfor a number of high profile clients. This is a part-time role working 20 hours per week.Team OverviewThe minerals team is a small specialist group of 5 fee earners, two of whom are based in the Leeds office. We cover the whole of the UK and Republic of Ireland from our base in Leeds. Our work involves valuation and management of mineral assets for landownersand mineral operators, legal firms, financial institutions and other professional referrers.We sit in the Leeds office where there is a team of over 60 staff cover a wide range of commercial property consultancy.Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeingoffer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.Key Responsibilities of the Role

  • Co-ordination and preparation of quarterly management reports, including the preparation of agendas, attendance at quarterly management meeting, preparation of draft minutes
  • Coordinate reporting and returns to client of a variety of schedules.
  • Criticality review processes, reports and system to highlight areas for improvement
  • Co-ordinate and management of the billing process
  • Maintain clients instructions, internal information/guidance manuals, organograms and other internal documents
  • Liaise with client accounts and The Hub, to co-ordinate monthly, quarterly and annual financial and compliance returns
  • Undertake audits to ensure compliance, consistency and best practice
  • Proactively review KPIs (arrears, rent reviews, lease expires, compliances etc.) and help drive improvements in portfolio performance
  • Manage H&S database
  • Support small team with general office administration (setting up files, preparing invoices)
  • Limited secretarial support
Additional Responsibilities
  • Undertake any other duties that may be required and accept that may be on an ad hoc or permanent basis.
  • Any other duties commensurate with the skills and experience of the post holder.
Skills, Knowledge and ExperienceTechnical experience:-Essential
  • Excellent/High Level of MS Excel and Word Skills
  • Educated to GCSE level and above
Skills and KnowledgeEssential
  • Numerate and financially aware
  • Strong communication skills both verbally and written
  • Excellent attention to detail and organisation skills
  • Ability to multi-task and prioritise
  • Pro-active, flexible and adaptable approach to work
  • Strong team player
  • A willingness to travel nationally from time to time (usually quarterly)
Desirable
  • Knowledge of Property Administration
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