Assistant Facilities Manager

Job Description

The Assistant FM will provide general support and assistance to the Head of Facilities ensuring delivery of a first-class, efficient, and effective services to all staff in the Leeds office.Client DetailsOur client is a Legal firm which is rapidly growing in the North. They have a new office in Leeds and are looking for an FM professional to take the lead on developing their FM function.Description· Day-to-day management of the Facilities team· Develop effective relationships with stakeholders ensuring their satisfaction with the service delivery of the Facilities team· Maintaining the system including new starters, following up on DSE actions, arranging for external DSE assessors and generating reports· Support the Head of Facilities in terms of all H&S activities and H&S strategy and planning· Recruitment of and arranging training for all First Aiders & Fire Wardens· Act as a Fire Warden for fire and evacuation· Undertake / arrange new joiner inductions· Using the firms desk booking system to generate monthly desk utilisation reports and providing analysis and reporting to the Head of Facilities· Scope out and undertake Facilities projects including arranging fit-out works· Organise small works and minor repairs in the building· Ensure that the air conditioning and heating are maintained and at the correct temperature· Ensuring daily floor walks are undertaken by the team to confirm H&S compliance, amenities are working and any repairs are noted / reported· Undertake regular reviews of the firms archives in terms of files that have exceeded their retention period· Training of all members of the Facilities Team in line with protocols and liaising with the Learning & Development Team where gaps are identified· Managing the Facilities Service DeskProfile· Providing feedback to the Head of Facilities in terms of formulating the overall Facilities strategy· Managing the archiving and destruction processes· Liaising with all relevant stakeholders for any planned preventative and/or reactive maintenance as and when required· Keeping staff updated in relation to procedural changes within the Facilities Team· Liaising with preferred contractors and approving works/settling invoices within budget· Monitoring and liaising with the recycling companies to ensure all policies are adhered to in relation to confidential waste and all other types of recycling· Sharing responsibility for the procurement of all supplies and services within the agreed remit· Actively contributing to the budgetary preparation cycle· Use best practice to manage and reduce operational costs· Assisting with the Disaster Planning Procedures and Business Continuity planning and preparation· Assist with furniture deliveries and managing coordinating office moves· Liaising with other facilities teams nationwide and nurturing good relations· Keeping staff updated in relation to procedural changes within the Facilities TeamJob OfferSalary circa £28,00029 days A/L plus BHsFree breakfast & lunch each dayBupa insurance5% pension50% gym reductions

Keyskills :
Facilities Management