Administrator

Job Description

AdministratorWe are currently recruiting for an Administrator to join the team in our Leeds office. This is a key role supporting the Office Manager and team in delivery of the growth plans for the office.This role presents an excellent opportunity for a proactive, process driven individual to take responsibility for providing support to the office functions across its services.Key Responsibilities:The role will be responsible for a range of support, with key tasks being:

• Create new opportunities in digital system and convert won opportunities to contracts/close lost opportunities.
• Supporting technical colleagues on the compilation of simple bids (under £100K fee income) - training provided where necessary.
• Answer any system queries from Partners / Associates and Senior members of staff.
• Assist with document management on Microsoft Teams.
• Support Office Manager with managing Service Reviews and Monthly Service KPIs.
• Ensure staff CV’s are regularly reviewed and updated and are in the correct format and branding style and uploaded to system.
• Organise PPE and stationery for team.
• Management of Partner and Associates diaries - proactively organising meetings, travel, reports and communication with external clients.
• Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced.
• Arrangement of all team meetings, ensuring that catering and conference room facilities are booked.
• Responsibility for all documentation leaving the office in connection with the team i.e. photocopying, binding, attaching enclosures.
• Greet all employees and visitors to the office offering a professional first impression.
• Receive and transfer calls - maintain confidentiality.
• Managing the meeting room booking system.
• Book visitors in and out.
• Post in and out.
• Ensure office and equipment is maintained and in good working order.
• Assisting the technical team with documentation production.
• Dealing with photocopying/laminating / binding of documents when required.
• Working alongside the other teams and managing the induction of all new starters into the office.
• Data Inputting and maintenance.
• Secretarial support to the office.
• Aiding the other members of the support staff as and when required.
• Support and coordination of bi-annual QA and Environmental audits.
• Support front of house with management of external cleaning staff.

Local IT

• Be familiar with all office systems and equipment; advise on use to all new, temporary and existing staff when necessary;
• Assist with local IT issues - liaise with IT department as necessary; update staff details on Global Address Book;

Person Specification:The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good results.

• Previous experience in a similar role.
• Process Driven.
• Ability to successfully manage complex projects in a proactive and diligent manner.
• Able to build long-term relationships.
• A team player, outgoing, flexible, enthusiastic and ambitious.
• Proven ability to work to deadlines.
• High level of IT competency, MS Teams, PowerPoint, Excel, Outlook and Word.
• Committed team player with a can do’ attitude, polite, patient, personable, flexible.
• Accuracy and attention to detail, with the ability to organise and prioritise tasks.
• Able to deal with confidential information.
• Client friendly at all levels.

Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancyOnly candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you whenother suitable positions come in.

Keyskills :
Document ManagementAdministrationBooking meetings