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Accounts Payable Assistant

Capita
Job LocationLeeds
EducationNot Mentioned
Salary£20,000 - £28,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Were supporting our clients as they adapt to the unprecedented circumstances brought about by COVID-19. As a result, were currently only recruiting for essential roles during this time. All interviews, assessments and background checks will take place online, to completely remove the need for face-to-face contact.Its important to note that most of our sites are now closed and employees are working remotely where they can. Where offices are required to stay open, we are following government guidelines on personal hygiene standards, daily cleaning of employee work areas, maintaining safe distances and limiting the number of people in the office at one time. We also have clear policies on business travel and continuity.The welfare of our people is of paramount importance to us, and were doing everything we can to keep our employees and customers safe during this time.Duties of the role include but are not limited to:

  • Process all staff expenses, ensuring strict adherence to company policies and UK regulations.
  • Enter relevant third-party invoices on the system in a timely manner, ensuring correct processing of all entries
  • Assist with payment run and follow up with invoices blocked for payment, debit balances and aged items
  • Answer supplier queries in a correct, prompt and efficient manner
  • Assist and perform supplier statement reconciliations as and when required
  • Ensure documents are cleared in SAP system in a timely manner and actively contact approvers to ensure any outstanding invoices are approved
  • Processing Rebate/Credit Note documents in SAP
  • AP Liability report Reconciliation and clearing of debit balances in the ledger
  • Intercompany reconciliations & balance confirmation
  • Support the Cashiers team on netting upload and clearing netting payment in SAP
  • Revision of Payment Runs in GBP & Foreign currency including AP and Employees Expenses
  • Facilitate AP Month end closing within the deadlines
  • Support the Offshore team on the duplicate report reconciliation
  • To ensure that all invoices are authorised in accordance with the companys delegation of authority policy and to distribute invoices on a regular basis to gain such authorisation. VIP for processing invoice - Scanning, coding and sending out for approval to the right budget holder
  • Follow up with invoices rejected in approval and supplier query in a timely manner
  • Remittance and balance confirmation request from suppliers
  • Process Purchase order invoices in compliance with the P2P Policy and No PO No Pay Framework
  • Support the Global Delivery Centre on providing requested documentation for internal/external audits
  • Provide holiday cover for others in the AP team as require
    • What were looking for:
  • AAT studier preferred, although not essential
  • Enthusiastic, self-motivated with high levels of energy and drive
  • Accounts admin / general accounting experience within a fast paced, team focused corporate environment
  • Knowledge of SAP / similar package would be beneficial
  • Strong communicator, written & verbal
    • About Capita/Group FinanceCapita is a leading UK provider of technology enabled business services. Were supporting and improving the lives of millions of people every day and we can only do this with the right people in place, working towards a shared goal. We encourage an open, honest working environment where everyone can be true to themselves and people are valued for their differences. Were always challenging each other to learn and improve, because we know when we work together, we can deliver better outcomes. We work across such a huge range of businesses and sectors, that youll have the opportunity to grow and develop your career in any number of directions.Our Group Finance Function provides clear and transparent financial insight to stakeholders across the business, to enable them to make effective decisions.Whats in it for you
  • A competitive basic salary
  • 23 days holiday (rising to 27) with the opportunity to buy extra leave
  • Company matched pension, life assurance, a cycle2work scheme, 15 weeks fully paid maternity, adoption and shared parental leave…and plenty more
  • Voluntary benefits designed to suit your lifestyle - from discounts on retail and socialising, to health & wellbeing, travel and technology
  • Youll get the chance to follow your chosen career path anywhere in Capita. Youll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and well provide the support you need to do just that. Our purpose is to create a better outcome for you.
    • What we hope youll do next:Choose Apply now to fill out our short application, so that we can find out more about you. If you have any questions youd like to ask before applying, you can contactWere an equal opportunity employer, which means well consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and were committed to creating an inclusive environment for all employees.

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