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Office Administrator

Harrington Homes SW Ltd
Job LocationIvybridge
EducationNot Mentioned
Salary£23,000 - £25,000 per annum, pro-rata
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Position: Office AdministratorWe are looking for an Office Administrator to join our expanding team based in Ivybridge. You will be working within the construction and new homes industry, experience preferred in this sector, but not essential.At Harrington Homes we are all about providing quality to our customers, and this same ethos is adopted within our entire team. You will be supporting our various in house and on-site departments throughout the company, providing a diverse administrative role.The Role:

  • Clerical duties, including reception duties, meet and greet visitors, receive deliveries, answering and directing phone calls, responding to emails, raising purchase orders, filing and organisation of documents on the company online Share Point system.
  • Process invoices for heads of department approval and forward distribution to the accounts department.
  • Bookkeeping tasks, data entry, monitoring invoices, and dealing efficiently with any related issues.
  • Document and file presentations.
  • Insurance document handling and storage.
  • Procuring and maintaining stock levels of; stationary, furniture, equipment, and other associated office supplies for either our head office or remote site offices.
  • Purchasing and stock control of PPE and clothing recording issuing details.
  • Overseeing maintenance registers and organising servicing agreements as required.
  • Managing and maintaining the company asset register, reporting any inaccuracies or deficiencies.
  • Assist in maintaining an approved supplier database, recording PQQ, company PLI and monitoring information.
  • Company vehicle fleet management, arranging servicing, mot’s, and insurance reminders to ensure they remain roadworthy.
  • Assisting with HR, storing and filing of sensitive personal information and complying to company procedures. Managing company holiday rota.
  • Payroll and timesheet handling and management.
  • Handling individual expense claims, seeking approval, and forwarding to accounts department once approved.
  • Managing visitor appointments and conference room scheduling, taking minutes on request.
  • Completing tasks as required and directed by the Head of Operations or Directors.
  • Undertaking other tasks as the position evolves.
    • The Person - Essential Requirements:
  • A minimum of two years office administration experience.
  • Adept in handling classified company and confidential personal information.
  • Exceptional communication skills both written and verbal, with the ability to handle a range of situations in a professional and timely manner.
  • Proficient computer literacy skills in; MS Word, PowerPoint, Excel, Outlook, and Adobe professional.
  • Excellent organisational skills and able to prioritise own workload.
  • Great communicator with good interpersonal skills.
  • Self-motivated and have a desire to become an integral part of the team.
  • Full driving licence & the ownership of a car is essential.
    • To be successful in this role you must be able to prove eligibility to work in the UK.

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