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Crew Change Site Administrator

Randstad Sourceright
Job LocationHull
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

The Site Administrator contributes to the safe execution of projects on site on behalf of Site Management. The Site Administrator is primarily responsible for the crew change and all of the logistics involved, the daily planning and execution within individual areas and functions of the construction site, as directed by the Site Manager. The Site Administrator is a key interface to all Site Team members, visitors, clients and back office and must maintain good relationships at all times. The Site Administrator is authorised to make corrections, changes or rejections within the assigned area of responsibility.Key responsibilities:

  • Collect and verify different data from multiple sources, consolidate various data and distribute to relevant stakeholders, internal and external, Provide feedback to data owners in case of deviations. Monitor, verify and correct reports prior to submission, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
  • Arrange transport and accommodation for site personnel travelling to/from Project in line with Project specific transport concept. Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans. Coordinate with Site Management and Marine Coordinator and update transport manifests.
  • Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
  • Organize, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
  • Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
  • Tracks stocks of office supplies and place orders when necessary.
  • PO creation and budget checking when necessary. (If Project requests it)
  • Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer systems after verification of validity and of compliance.
  • Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
  • Assist and train colleagues when necessary
    • To be considered:
  • Must have experience of crew change and all logistics involved.
  • Expert within business administration - Structured and organised.
  • Customer-oriented and service-minded.
  • Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, OneDrive).
  • Team player.
  • Self-motivated and trustworthy.
  • Schedule management.
  • Quality Oriented
  • Knowledge and interest in industry - wind turbine industry, construction projects.
  • Safety awareness

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