Administrator

Job Description

For this particular role we can only consider candidates who have the right to live and work in the UK. Please ensure you have the right to live and work in the UK before applying.Job title: AdministratorLocation: Beechwood Care Home, 8 Bryan Road, Huddersfield, HD2 2AHRate Of Pay: £10.42 per hourShift Patterns: Full time, Fixed term ContractInformation about the Role:As an Administrator at Beechwood you will be responsible for leading and managing the office administration of the Service, working with support staff and supervising reception as required. Carrying out PA/support duties under the direction of the RegisteredManager.The main duties of your role will include the following:· To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times.· To support the Registered Manager and Deputy Manager (if applicable) in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating for/of meetings.· To produce reports on an ad-hoc basis in a format appropriate to the audience.· Coordinate (in association with the Deputy Manager) the duty rota, liaising with the staff and external agency when required.· To sort and distribute mail accordingly throughout the location.· To design, draft and prepare presentational material as and when required.· To design service user friendly documentation as and when required.· To co-ordinate, prepare and record documentation for meetings, to include drafting, typing, copying, collation and circulation of papers.· To set up and maintain an efficient manual filing system in support of the service, reviewing in order to meet changing demands in consultation with the Registered Manager and administrative support team.· To assist with the collation, storage and recording of archive documentation.· To set up and maintain efficient and effective monitoring systems to include all quality audits; Care Quality Commission reports, safeguarding, complaint, incident/accident reports and provider visit reports. To ensure that hard and soft copies are filedwithin the appropriate folder.· To arrange meetings and travel arrangements as and when required.· To update and maintain electronic diaries for the Registered Manager and Deputy Manager using Microsoft Outlook.· To share responsibility for covering reception as and when required.· To share responsibility for providing support within the remit of the administrative support team under the direction of the Registered Manager.· To plan, organise and prioritise own workload to meet deadlines· Maintain an awareness of the Health and Safety requirements.· Maintain client and business confidentiality at all timesInformation about the serviceBeechwood is a grand Victorian villa set in the heart of Edgerton close to local parks and on the edge of the Peak District National Park. With 25 rooms, a well-maintained private garden and with the building retainingmany of its original features, the people we support enjoy the warm and stimulating environment we have created. With individual care at the heart of everything we do, we ensure that everyone has an input into their care plan and also the types of activitiesthey enjoy so that everyone we support can live their fullest life possible.Necessary Experience or Qualifications to work as an Administrator:· Excellent communication skills, both written and verbal.· Excellent Microsoft Word, Excel and Outlook skills.· Advanced internet use skills.· Previous experience working as an Administrator or Receptionist or in HR.· Knowledge and experience of working with vulnerable adults an advantage.Job Types: Full-time, Fixed term contractSalary: £10.42 per hourSchedule:

• Day shift
• Monday to Friday
• Weekend availability

Work authorisation:

• United Kingdom (required)

Job Types: Full-time, Fixed term contractSalary: £10.42 per hourExpected hours: 37.5 per weekBenefits:

• Company pension

Schedule:

• Monday to Friday
• Weekend availability

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Huddersfield (required)