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Administrative Assistant

Stafflex Education
Job LocationHuddersfield
EducationNot Mentioned
Salary£11.50 - £12.00 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

Administrative AssistantLocation: Huddersfield, West YorkshireSalary: £12 per hour (£8,736 P/A)Hours: (14 hours per week)Permanent Benefits:

  • 25 days of annual leave plus public holidays (pro rata).
  • Paid sick leave entitlement of 4 weeks at full pay and then 4 weeks at half pay (pro rata).
  • Training and development opportunities.
  • Work laptop and headset provided.
  • Staff facilities include a kitchen, shower, and complimentary coffee/tea. Convenient public transport links and bike storage are available.
Are you an experienced Administrative Assistant seeking to join a dynamic charity organisation in Huddersfield You will be at the heart of our operations, ensuring smooth administrative processes, and delivering exceptional customer service both internallyand externally.We are working with a renowned independent charity, dedicated to supporting local communities and making a lasting impact. With a substantial endowment fund, our client empowers charitable organisations and community projects in Kirklees. Their commitmentto excellence and inclusivity drives their mission to see Kirklees thrive.Key Responsibilities:
  • Serve as the initial contact for email, in-person, and phone inquiries, directing them to the relevant team member.
  • Provide administrative support to the Chief Executive.
  • Brief new staff on health and safety, database management, and other administrative matters.
  • Assist the grants team with new programs and ad hoc activities.
  • Set up and manage Board and Sub-Committee meetings, including preparing and distributing papers and taking minutes.
  • Maintain training logs for Trustees and staff.
  • Manage and update foundation policies and procedures.
  • Keep office filing and digital archiving systems up to date.
  • Maintain contact information for suppliers and manage equipment access codes and passwords.
  • Follow established financial procedures and responsibilities.
  • Process monthly invoice payments after necessary checks.
  • Manage petty cash and credit card reconciliations.
  • Archive finance files following annual audits.
  • Submit accounts and confirmation statements to the Charity Commission and Companies House.
  • Provide monthly staff attendance confirmation for payroll processing.
  • Support the CEO and Finance Director with the annual audit.
  • Coordinate the Annual General Meeting with guidance from the CEO and Senior Grants Officer.
  • Assist with the planning and execution of in-person and online events.
  • Provide logistical support as required by the Marketing Officer or CEO.
  • Attend and take minutes in team meetings.
  • Offer administrative support to the grants team during busy periods, including processing grant applications and monitoring.
Key Requirements:
  • A minimum of 3 years of administrative experience.
  • Proficient in minute-taking.
  • Strong communication skills, both written and verbal.
  • Excellent organisational skills with great attention to detail.
  • Flexibility, initiative, and a strong team player.
  • Effective time management.
  • Competency with office-based IT systems.
  • Strong numeracy and data analysis skills.
  • Advanced user of Excel and other Microsoft Office applications.
  • Willingness to learn new office systems and processes.
Occasional travel across Kirklees may be required.If you are a skilled administrator looking to make a difference in your community, we invite you to join our clients passionate team. If you are interested in the role, and have relevant skills and experience, please apply, or call (Ext3) and speakto Mulenga or Laura in the Stafflex Office team. We look forward to hearing from you.

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